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Senior Operations Administrator
Administrative | livermore, CA | 04/23/2024
Job Code: A01.4 Business Operations Spec 4
Organization: Computing
Position Type: Career Indefinite
Security Clearance: Active DOE Q clearance (or active Top Secret clearance)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable
Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.
Pay Range
$125,850 – $156,252 Annually
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We are looking for a Senior Operations Administrator to direct and oversee administrative functions in the Computing Principal Associate Directorate (PAD). You will be a key part of our team’s business operations and activities, working independently to plan, execute and/or provide oversight of a variety of hiring, operational and organizational requirements and activities, with changing variables and multiple factors that are not easily answered by standard procedures.
You will
- Partner with the Deputy PAD Administrator to direct, assess, and oversee program area administrators, including recruiting, hiring, training, performance management, mentoring, career development, disciplinary actions, workload coordination, collaboration with divisions and implementation of office technology systems and solutions.
- Be a strategic partner and advisor to management on administrative, personnel and policy related activities.
- Serve as a member of the PAD Administrative Management team using expert knowledge to lead, plan, interpret, analyze, and develop administrative, operational, and institutional policies, procedures, methods, and practices in support of the PAD and laboratory-wide initiatives.
- Analyze and interpret human resources requirements/guidance and determine course of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
- Lead major initiatives in the PAD and participate on institutional committees, representing the administrative unit.
- Directly supervise exempt and non-exempt employees to include hiring, training, coaching, mentoring, career development, disciplinary actions, performance management, coordinating work assignments, reclassifications, and participating in ranking and salary activities.
- Perform other duties as assigned.
Qualifications
- This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
- Bachelor’s Degree in a business-related field or equivalent combination of extensive experience and education in a related business, operational, and/or organizational area.
- Significant leadership experience in administrative line management of personnel functions for a large, diverse organization, interpreting and applying a wide variety of personnel policies and procedures to complex situations.
- Experience leading/supervising employees and team building skills. Ability to take initiative and build productive relationships.
- In-depth knowledge and understanding of recruiting, hiring, performance management and staff relations practices and comprehensive knowledge and understanding of HR compliance requirements for hiring (FLSA, ADA, EEO, etc.) and extensive experience interpreting and applying a wide variety of policies and procedures to unique situations.
- Experience leading and supervising business, operational and organizational activities.
- Advanced administrative and organizational skills, including strong detail orientation, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
- Advanced interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
- Advanced analytical skills as well as the ability to anticipate, identify, and resolve complex problems in a rapidly changing environment, using a high degree of mature judgment, discretion, and tact.
- Strong background in identifying and implementing technology solutions to automate administrative processes using a variety of software packages and database approaches. Expert use of MS Office applications.
Desired Qualifications
- Knowledge of LLNL business applications and processes such as LAPIS, SMARTRECRUITERS, CAT, LEAP, TIME, VTS, FTS and/or LTRAIN
- Knowledge and understanding of Computing’s processes and procedures
Additional Information
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Included in 2024 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
- Our core beliefs - visit https://www.llnl.gov/diversity/our-values
- Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement
Security Clearance
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
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