Welcome to the LLNL Protocol and Special Events Office
The Office of Laboratory Protocol and Special Events at Lawrence Livermore National Laboratory (LLNL) serves as the primary point of contact to the Laboratory's director and senior managers for planning and hosting strategic visits, meetings, and ceremonial events for visiting high-level dignitaries of United States and foreign government offices, academia, military, and industry.
Protocol provides effective logistical design and management services to include the following:
- Serving as the logistical lead and arranging requirements, such as transfer of security and special access clearances, badging, Laboratory tours, hotel-contract negotiation, meeting room management, exhibit and poster display, audio-visual services, parking, transportation, and special events.
- Preparing and distributing agendas, contacting and coordinating speakers, information sheets and maps, room confirmations, name badges and place cards, briefing-information packets, lunch, reception, and dinner invitations.
- Escorting visitors/meeting attendees and remaining at the event to provide oversight of planned logistics.
For information regarding community tours, please contact our Public Affairs Office.
Contacts
Protocol Office Phone: (925) 423-6820
Fax: (925) 422-9507
Chief Protocol Officer
(925) 422-5780
(925) 579-4028 cell
riggs4 [at] llnl.gov (Email address)
Executive Protocol Officer
(925) 423-3578
(925) 344-9648 cell
morris75 [at] llnl.gov (Email address)
Getting to LLNL
Most visits begin at the Laboratory's Westgate Badge Office, located off South Vasco Road in Livermore. If using GPS, enter: "Lawrence Livermore National Laboratory, Westgate Drive, Livermore, CA" in lieu of the LLNL mailing address. View detailed directions.
Westgate Badge Office
Hours: 7:00 a.m. to 3:00 p.m.
Monday through Friday
Phone: (925) 422-0717
There is public parking available in the Badge Office parking lot. Your protocol representative will contact you regarding transportation to the various meeting locations and facility tours planned for your visit.
Download the map to the LLNL Westgate Badge Office.
Badging
Entry into the Laboratory is strictly regulated. An approved badge is required for admittance. Visitors will be asked to provide personal information for security processing. you will receive a form from your protocol representative to be completed prior to your arrival. The information provided on the form should match the official photo identification you plan to present at LLNL. Badges can be picked up at the Westgate Badge Office. Be prepared to present one of the following forms of identification at the Badge Office, security checkpoints, and at any time while on site (including HSPD-12 federal credential holders):
- Valid U.S. driver's license or other government issued
- photo identification card
- Valid U.S. passport
- Official U.S. military active duty identification card
- Naturalization certificate with photograph
- Permanent Resident Card
- Valid passport PLUS visa documentation and all accompanying original documentation
All NNSA facilities are directed to follow the Department of Homeland Security's REAL ID Act for allowable forms of identification. A secondary form of ID may be required. Learn more.
Badges must be protected at all times from loss or theft and should be worn between your neck and waist with the photo side visible while on site. Return your badge at the security checkpoint or Westgate Badge Office upon departure.
Clearances
Classified incoming visit procedures apply to those from other sites and agencies who hold active security clearances and are visiting for purposes in which classified discussion will take place or there will be access to classified matter.
Classified incoming visits are processed and approved based on the visitor's originating facility, verification of the visitor's identity and clearance level, and determination of "need-to-know."
Your protocol officer will inform you of the security clearances and special accesses required for your visit, as well as the methods and timeline for passing your clearance to LLNL. The Visitor Control office is the point-of-contact for processing incoming classified visit requests. Should your security office need assistance, please contact:
LLNL Visitor Control/Clearances
Phone: (925) 422-7552
Fax: (925) 422-6313
Electronics & Restricted Items
Visitors should be aware of LLNL's policies on electronics and restricted items.
Resources
Airports
- Oakland International Airport
Driving time: Approx. 50 minutes
Distance: Approx. 31 miles - San Francisco International Airport
Driving time: Approx. 75 minutes
Distance: Approx. 50 miles - San Jose International Airport
Driving time: Approx. 60 minutes
Distance: Approx. 35 miles
Rental Car Providers
Transportation Services
- Black Tie Transportation
Phone: (925) 237-9709 - DeSoto Cab Company
Phone: (925) 777-7777 - Uber and Lyftridesharing/ridehailing services operate throughout the Bay Area
Hotels
Download a detailed listing of additional area hotels.
Restaurants
Local Area Information
Situated in the eastern portion of the San Francisco Bay Area, the city of Livermore maintains a home town feel while being part of the vibrant Northern California landscape. Whether you're interested in outdoor activities, sports, shopping, wine tasting, sightseeing, beaches, nightlife, or the arts, Livermore and the surrounding Bay Area offer a wide range of experiences for everyone.
