PROTOCOL & SPECIAL EVENTS
Things You Should Know
LLNL Protocol and Special Events Office
The Office of Laboratory Protocol and Special Events at Lawrence Livermore National Laboratory (LLNL) serves as the primary point of contact to the Laboratory’s director and senior managers for planning and hosting strategic visits, meetings and ceremonial events for visiting high-level dignitaries of United States and foreign government offices, academia, military and industry.
Protocol provides effective logistical design, diplomacy and management services to include the following:
- Serving as the logistical lead and arranging requirements, such as transfer of security clearances and special accesses, badging, laboratory tours, speaker coordination, hotel contract negotiation, meeting room management, exhibit and poster displays, audio-visual services, transportation, hospitality and special events.
- Preparing and distributing agendas tailored to each visit, information sheets and maps, name badges and place cards, briefing-information packets, collateral production and invitation management.
- Escorting visitors/attendees and remaining at the meeting/event to provide oversight of diplomatic procedures and planned logistics.
For information regarding community tours, please contact our Office of Strategic Communications.
Directions to LLNL
Most visits begin at the Laboratory’s Westgate Badge Office, located off South Vasco Road in Livermore. If using GPS, enter: “Lawrence Livermore National Laboratory, Westgate Drive, Livermore, CA” or search for the “Westgate Badge Office, Livermore, CA” in lieu of the LLNL mailing address. View detailed directions.
There is public parking available in the Badge Office parking lot. Your protocol representative will contact you regarding transportation to the various meeting locations and facility tours planned for your visit.
Visitor Information and Requirements
Badging
Entry into the Laboratory is strictly regulated. An approved badge is required for admittance. Visitors will be asked to provide personal information for security processing. You will receive a form from your protocol representative to be completed prior to your arrival. The information provided on the form should match the official photo identification you plan to present at LLNL. Badges are generally picked up at the Westgate Badge Office.”
Be prepared to present one of the following forms of identification at the Badge Office, security checkpoints and at any time while on-site (including HSPD-12 federal credential holders):
U.S. citizens
- Valid U.S. driver’s license or other government issued photo identification card
- Valid U.S. passport
- Official U.S. military active duty identification card
Non-U.S. citizens
- Permanent Resident Card
- Valid passport PLUS visa documentation and all accompanying original documentation
All NNSA facilities are directed to follow the Department of Homeland Security’s REAL ID Act for allowable forms of identification. A secondary form of ID may be required. Learn more.
Badges must be protected at all times from loss or theft and should be worn between your neck and waist with the photo side visible while on-site. Return your badge at the security checkpoint or Westgate Badge Office upon departure.
Clearances
Classified incoming visit procedures apply to those from other sites and agencies who hold active security clearances and are visiting for purposes in which classified discussion will take place or there will be access to classified matter.
Classified incoming visits are processed and approved based on the visitor's originating facility, verification of the visitor's identity and clearance level and determination of “need to know.”
Your protocol officer will inform you of the security clearances and special accesses required for your visit, as well as the methods and timeline for passing your clearance to LLNL. The Visitor Control office is the point-of-contact for processing incoming classified visit requests. Should your security office need assistance, please contact:
Electronic Devices
Electronic Devices
(e.g., laptops, cell phones, tablets, headsets, earbuds, smart watches, fitness trackers and e-readers)
- May be used and stored on-site except where otherwise posted
- Are prohibited from connecting to LLNL equipment or networks except guest wi-fi
- Are subject to DOE requirements controlling the presence and use of mobile devices within Property Protected Areas and Limited Area (LA) buildings. Please observe posted signs for regulations within the subsections of LA buildings where the use or storage of these devices is not permitted (e.g., buffer space, secure space, enhanced security areas)
- Additional guidelines for electronic devices and media components apply to Secret Compartmented Information Facilities (SCIF).
- Storage lockers are available outside many buildings for your convenience.
Personal Cameras and Recording Devices
- May not be used on-site without a Controlled Items Permit
Medical Devices
(e.g., hearing aids, heart or glucose monitors)
- Devices approved by LLNL and/or the DOE Office of Intelligence and Counterintelligence prior to the visit may be used on-site as specified by Security
- Approvals require a minimum of 5 working days (longer for SCIF approvals).
- Contact your meeting organizer regarding medical device accommodations
Need Assistance?
- Visitors may contact their host for assistance.
Prohibited Items
The following articles are prohibited from any area on LLNL property without prior appropriate authorization by the Security Organization:
- Explosives
- Dangerous weapons (exception: local, state and federal law enforcement)
- Instruments or material likely to produce substantial injury to persons or damage to persons or property
- Mace/pepper spray
- Controlled substances (e.g., illegal drugs and associated paraphernalia, but not prescription medicine)
- Other items prohibited by law
The following articles may be stored in personal vehicles on-site but are prohibited from use:
- Unopened alcoholic beverages with intact manufacturer’s seals or caps
- Binoculars and telescopes
Need Assistance?
- Visitors may contact their host for assistance.
Resources
Travel
Airports
The Oakland International Airport is about 32 miles west of the Laboratory. Travel time from the airport to the Laboratory is about 50 minutes but can be longer during commute hours.
- Exit the airport and turn right on Airport Drive.
- Turn right at the intersection of Neil Armstrong Way to stay on Airport Drive.
- Turn right on 98th Avenue.
- Turn right onto the I-880 SOUTH on-ramp toward San Jose.
- Take the I-238 exit on the right toward Stockton/Fresno/I-580.
- I-238 turns into I-580 EAST.
- Continue EAST on I-580 about 20 miles past Castro Valley, Dublin, Pleasanton, and most Livermore exits.
- To go to the Labs Westgate Badge Office, take the Vasco Road exit. Keep to the right at the fork in the exit ramp.
- Travel SOUTH on Vasco Road about 1.5 miles.
- Turn left at Westgate Drive, the fifth traffic light on Vasco Road.
- Take the first right to the Laboratory's Westgate Badge Office, which is the first building to the right before passing the guarded entrance. All visitors must check in at this office prior to entering the Laboratory's main site.
The San Francisco International Airport is about 50 miles west of the Laboratory. Travel time from the airport to the Laboratory is about 1 hour and 15 minutes but can be longer during commute hours.
- As you exit the airport, take I-101 SOUTH toward San Jose. Drive about 6.4 miles.
- Take the CA-92 exit to Hayward/Half Moon Bay.
- Keep left at the fork in the ramp, and take the CA-92 EAST exit toward Hayward. Continue east on CA-92 over the San Mateo Bridge.
- Take the I-880 NORTH exit toward Oakland.
- Take the I-238 NORTH/I-580 EAST exit.
- Keep to the right, and take the I-580 EAST exit on the right toward Stockton.
- Continue EAST on I-580 about 20 miles past Castro Valley, Dublin, Pleasanton, and most Livermore exits.
- To go to the Lab's Westgate Badge Office, take the Vasco Road exit. Keep to the right at the fork in the exit ramp.
- Travel SOUTH on Vasco Road about 1.5 miles.
- Turn left at Westgate Drive, the fifth traffic light on Vasco Road.
- Take the first right to the Laboratory's Westgate Badge Office, which is the first building to the right before passing the guarded entrance. All visitors must check in at this office prior to entering the Laboratory's main site.
The San Jose International Airport is about 36 miles southwest of the Laboratory. Travel time from the airport to the Laboratory is about 1 hour but can be longer during commute hours.
- Exit the airport
- Take the I-880 NORTH on-ramp. Drive about 7 miles.
- Take the CA-237 EAST/Mission Boulevard exit. Drive about 1 mile.
- Take the I-680 NORTH exit toward Sacramento. Drive about 16 miles.
- Take the I-580 EAST exit toward Stockton.
- Continue EAST on I-580 past Pleasanton and most of the Livermore exits.
- To go to the Lab’s Westgate Badge Office, take the Vasco Road exit. Keep to the right at the fork in the exit ramp.
- Travel SOUTH on Vasco Road about 1.5 miles.
- Turn left at Westgate Drive, the fifth traffic light on Vasco Road.
- Take the first right to the Laboratory’s Westgate Badge Office, which is the first building to the right before passing the guarded entrance. All visitors must check in at this office prior to entering the Laboratory’s main site.
Transportation Services
Hotels
Restaurants
Local Area Information
Hone your palate with wine tasting at one of the Bay Area’s signature vineyards.
Check out music, drama, author readings and more at the Bankhead Theater in downtown Livermore.
Enjoy a variety of cuisines with both al fresco and indoor dining options.
Shop at the Livermore Outlets’ 180 stores, including luxury brands, apparel, home goods and more.
Take a sip at over 50 local wineries featuring chardonnay, sauvignon blanc, petite sirah and other varietals.
The Bay Area boasts mild weather and abundant opportunities to get outdoors.
Head to Del Valle Regional Park for hiking, boating and horseback riding tucked in a gorgeous valley.
See the sites — and those infamous hills — during a trip to San Francisco, less than 50 miles from LLNL.
Hit the beach or head north across the Golden Gate for a visit to laid-back Marin County.
Make Your Mark on the World. Join LLNL.
Work-life balance. Best-in-class benefits. Opportunities for growth. Joining LLNL gives you all that and much more. Whether your talent lies in engineering, a skilled craft, design or analysis, there’s a place for you at LLNL.