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Occurrence Reporting Coordinator

Not Applicable | Full-time
Business Operations | livermore, CA | 06/23/2022

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Job Description

The Performance Analysis and Improvement Group (PAIG) has an opportunity for an Occurrence Reporting Coordinator. You will manage, develop and monitor assurance activities related to LLNL occurrences as well as provide independent oversight of directorate reporting, causal analyses and corrective actions; serve as the LLNL institutional subject matter expert for occurrence reporting and event analysis; and provide consultative advice using leading-edge principles, technologies, and best practices. This position is in the Management Assurance System (MAS) Office.

In this role you will 

  • Manage and provide leadership for the LLNL occurrence reporting process to assist LLNL management in meeting the requirements of DOE Orders and achieving institutional objectives and long-range goals in the area of occurrence reporting.
  • Ensure that clear and accurate information regarding events is determined and appropriately disseminated, appropriate causal analysis is performed, and actions are developed and completed to prevent recurrence. Oversee the quality of causal analyses and the integrity of corrective actions, and assure institutional changes are implemented to avoid recurrence of occurrences.
  • Develop and implement clear and concise policies and procedures to ensure LLNL processes and procedures are in compliance with the appropriate requirements. Conduct reviews to assure compliance.
  • Develop and deliver training for LLNL managers on occurrence reporting, causal analysis, incident analysis and accident investigation that includes high reliability organization and human performance improvement concepts.
  • Oversee and train the staff associated with off-hours occurrence reporting, including the periodic assignment as the on-call Occurrence Reporting Duty Officer during off-hours.
  • Provide technical expertise to direct and resolve institutional and cross-organizational policy issues through interactions with Principal Directorate Assurance Managers, Functional Area Managers and organizations. Lead problem remediation efforts of highly complex and/or highly visible events.
  • Conduct and document periodic performance analysis of data from across the Laboratory (at all LLNL sites) to identify any repetitive, programmatic, and/or systemic events that are weaknesses or potential adverse trends for which LLNL senior management needs to be aware. Present results and recommendations for process changes to governing boards.
  • Assure the smooth interface of the occurrence reporting process with other institutional assurance functions, such as regulatory compliance.
  • Oversee and ensure the integrity and maintenance of occurrence data in the issues tracking system and the reporting data for LLNL occurrences, causal analyses, and associated actions.
  • Interface with other occurrence reporting offices throughout the DOE complex to collaborate in the development of DOE complex-wide occurrence reporting requirements and guidelines.
  • Perform other duties as assigned.


  • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
  • BS degree in a scientific, engineering, or safety related field or equivalent combination of education and related experience.
  • Demonstrated subject matter expert knowledge of DOE occurrence reporting, regulatory guides, orders and standards associated with the industry and an understanding of their potential impact when applied to the Laboratory.
  • Significant experience performing causal analysis and/or accident investigations in a highly complex technical or scientific environment.
  • Demonstrated ability to apply advanced analytical techniques and guide managers in conducting causal analysis.
  • Demonstrated expertise developing policies, procedures and training to implement new requirements.
  • Significant experience in the assurance area or in conducting self-assessments or inspections of ES&H subjects or analyzing causes and developing corrective actions.
  • Expert communication, facilitation, negotiation and collaboration skills to effectively explain, present, advise and influence all levels of personnel, including professional, technical and programmatic support, internal and external to the Laboratory.
  • Demonstrated leadership skills, mature judgment, and ability to approach and resolve difficult issues using creative and innovative problem-solving skills and decision-making techniques to produce needed results in a demanding environment.
  • Demonstrated ability to use independent judgment and initiative in determining work priorities, methods and evaluation criteria in a fast-paced environment with changing priorities, short deadlines, and multiple task requirements, where work is often not well defined in support of overall objectives.


Desired Qualifications

  • Experience providing independent oversight of organizations, operations, or facilities and assuring ES&H programs are implemented appropriately and in compliance (including nuclear facility experience).
  • Experience with programmatic and technical support activities at LLNL, including work control, eCAR, and IWSs.
  • Experience interpreting and applying DOE Integrated Safety Management (ISM) policies, procedures and tools.
  • Experience with Performance Improvement principles.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

Why Lawrence Livermore National Laboratory?

  • Included in 2022 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site

COVID-19 Vaccination Mandate

LLNL demonstrates its commitment to public safety by requiring that all new Laboratory employees be immunized against COVID-19 unless granted an accommodation under applicable state or federal law. This requirement will apply to all new hires including those who will be working on site, as well as those who will be teleworking.

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship.  For additional information, please see DOE Order 472.2

Pre-Employment Drug Test

External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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