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Estimating Coordinator

Mid-Senior Level | Full-time
Business Operations | livermore, CA | 03/16/2023

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.

Pay Range

  • $72,480 - $93,864 (E01.1) Annual
  • $86,910 - $112,584 (E01.2) Annual

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have an opening for an Estimating Coordinator to assist the Estimating department in assignment, status, review, comment incorporation, and approval of cost estimates for projects at LLNL. This position is in the Project Management Office.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will

  • Assist with coordinating quality and consistency of estimate development by making assignments and managing the workload of the estimators.
  • Attend the Pre-Induction Review Board (IRB) and IRB meetings to gather information and prepare estimating assignments.
  • Host weekly workload meeting to review current workloads and present new assignments.
  • Attend daily stand-up meetings to communicate urgent matters, touch base with the group, and provide any needed support.
  • Coordinate monthly meeting with HPC program to status their estimates.
  • Manage the SharePoint site to track and status the estimate. Provide hands-on training and answer questions to help the estimators update their tasks within the Estimate Tracker tool.
  • Coordinate with other functional areas and estimate requestors to help gather information, communicate timelines, and negotiate the delivery dates.
  • Review all final estimates to ensure correct formatting prior to distribution for signatures, confirm correct signatories, and schedule any required review meetings.
  • Create and maintain the estimate folder structure for recordkeeping.
  • Collaborate with the team to gather the appropriate data to compare estimates vs bids received for incorporation into the Bids vs Estimates (BEst) report.  
  • Manage the BEst database in conjunction with the Senior Estimator and assist in publishing the BEst report.
  • Obtain Schedule of Values/Pay Applications from the Construction Management team, normalize data and prepare for incorporation into the Cortex Estimating Historical Database.
  • Coordinate annual estimating software needs, upgrades, and training to maintain required tools.
  • Coordinate efforts for the Estimating Manger to ensure action items are added, tracked, and reported using the JIRA tracking system.
  • Support the project initiation program (PMOnow) by participating in collaboration meetings and managing the workflow for estimating.
  • Perform other duties as assigned.

In Addition, at the Q01.2 Level

  • Help manage the Master Task Agreement contract component for a third-party cost estimator.
  • Develop and update monthly metrics, dashboards, and graphics for presenting estimating workload and status.
  • Conduct assessments of current processes and identify improvement opportunities and participate in defining, automating, and improving new and existing estimating processes and workflows.
  • Review, maintain and assist in developing and revising process flow diagrams to align actual estimating preparation steps and incorporate into revised procedures and work instructions.
  • Independently address areas of concern with appropriate follow up to Estimating Manager.


  • Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
  • Associate degree in Business or equivalent combination of education and related experience.
  • Knowledge of cost estimating principles and applying related practices, standards, and processes.
  • Experience coordinating workflow activities in a dynamic work environment and ability to meet deadlines and manage changing priorities.
  • Experience effectively applying good judgment, discretion, and problem-solving skills to identify solutions and resolve issues.
  • Experience working as part of a multidisciplinary team in a technical support environment, collaborating with others, and recommending process improvements.
  • Effective communication and organizational skills, customer support, task prioritization, attention to detail, accuracy, and follow through.
  • Ability to communicate clear expectations on project and process activities, as well as lead the facilitation of business process improvements.
  • Demonstrated ability to plan work and coordinate with peers and customers on tasks requiring their collaboration.
  • Demonstrated strong computer skills using related software for spreadsheets, word processing, and presentations.

In Addition, at the Q01.2 Level

  • Bachelor’s degree in Business or equivalent combination of education and related experience.
  • Experience with cost estimating principles and applying related practices, standards, and processes.
  • Advanced experience using Microsoft Office tools for spreadsheets, word processing, dashboards, and graphics necessary in developing and implementing specialized presentations and reports.
  • Advanced problem solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex problems.
  • Experience gathering, analyzing, evaluating, and interpreting data for purposes of documenting functional needs and constraints.

Qualifications We Desire

  • Knowledge of cost estimating principles and applying related practices, standards, and processes.
  • Knowledge of SharePoint software
  • Ability to learn new software applications.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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