Work Planning & Control Subcontractor Integration Manager
Environmental, Safety & Health | livermore, CA | 03/15/2023
Job Code: TSL.4 Technical Services & Ops TSL 4 / TSL.5 Technical Services & Ops TSL 5
Organization: ESH and Quality
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.
$176,850 - $238,296 Annually for the TSL.4 level
$212,190 - $285,912 Annually for the TSL.5 level
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
We have an opening for a Work Planning and Control (WP&C) Subcontractor Integration Manager to lead efforts improving WP&C integration with the procurement processes of site-services for the Lab. In this role you will w develop processes to ensure cross-organizational alignment in the impacted procurement processes and that subcontracted work at the Laboratory is properly scoped, that ES&H requirements are properly flowed down into contracts, and that subcontract workers understand the tasks, hazards, and controls for the work they are going to perform, working with senior leaders from across the institution. You will ensure the procedures, processes, and training are in place to enable procurements to occur in an efficient and complaint manner. In this role, you will serve as a member of the WP&C Functional Area Office management team within the Work Planning and Control Office.
This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.
- Set the strategic direction for integrating the work control-related requirements, processes, and procedures into the institutional procurement processes; prioritize the requirements and processes based upon Institutional impact and apply project management principles to create and execute projects that implement the strategy.
- Provide technical leadership to drive institutional changes in existing procurement processes necessary to support effective and efficient implementation of work control.
- Partner with stakeholder organizations in multiple advisory and working group committees to resolve technical and organization barriers to effect implementation of work control requirements and continuous improvement efforts.
- Create and chair standing Stakeholder Advisory Group, Procurement User Groups, and other necessary forums, and serve as the point of contact for WP&C Procurement related questions, comments, and issue resolution.
- Advise senior managers on meaningful metrics and performance indicators for procurement elements of the Institutional WP&C process and develop and deliver briefings regarding the status(es).
- Lead, manage, and facilitate the periodic update of ES&H specific contract supplemental documents impacting procurement of site services.
- Train and mentor managers at various levels, other SMEs, Points of Contact, and other Laboratory staff members and Site-Wide Service Providers to ensure work control requirements are consistently implemented.
- Collaborate with the WP&C Office Team in the modification of related institutional requirements, processes, and governance documents.
- Perform other duties as assigned.
Additional job responsibilities, at the TSL.5 level
- Provide expert technical leadership and process development skills for the implementation of highly complex institutional requirements, processes, and procedures for subcontracted work planning.
- Represent the procurement-related elements of the WP&C process to DOE, DNFSB, and other external reviewers, and serve as a key member of the WP&C Office Change Control Board and a participant in the Work Control Review Board.
- Benchmark other national laboratories and industries to investigate areas of improvement or leverage best practices.
- Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
- Bachelor’s degree in Mechanical, Electrical, Nuclear or Chemical Engineering, Environmental Studies, Health Physics, Industrial Hygiene/Safety or a related field or the equivalent combination of education and related experience.
- Significant experience leading and expert knowledge of WP&C processes in one or more of the following functional areas, Supply Chain Management (SCM) contracts, Work Control Facilities, or Environmental Health and Safety.
- Significant experience leading and managing technical ES&H, SCM, or mission programs with complex requirements and rigorous oversight.
- Significant experience with the processes related to creation of, and flowing down requirements to, sub-contracts, managing sub-contractor work performance and contract execution, and negotiating changes to sub-contracts.
- Significant experience applying project management principles and problem-solving, conflict resolution, persuasion, negotiation, and consensus-building skills and independent judgement to ensure milestones are met.
- Significant experience leading change and mentoring various levels of staff, including technicians, engineers, and managers through a change process.
- Expert technical, organizational, collaboration, necessary to resolve highly complex issues.
- Expert verbal and written communication, facilitation, collaboration, and presentation skills required to effectively present, explain and advise senior management and external regulators.
Additional qualifications at the TSL.5 level
- Extensive experience working at DOE or non-government hazardous facilities in operations, ES&H, training, and/or work planning and control roles.
- Extensive experience using formal project management tools.
- Extensive experience in being politically adept, influential with the ability to build strong and sustained partnerships across diverse and broad internal and external organizations.
Additional InformationAll your information will be kept confidential according to EEO guidelines.
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Flexible Benefits Package
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
- Our core beliefs - visit https://www.llnl.gov/diversity/our-values
- Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement
Site 300 is an experimental test site operated by LLNL. Situated on 7,000 acres in rural foothills approximately six miles southwest of downtown Tracy and 15 miles southeast of Livermore, Site 300 hosts approximately 200 employees with expertise in such fields as engineering, chemistry, biology, and environmental restoration. Employees assigned to work at Site 300 may be exposed to the organism that causes San Joaquin Valley Fever (coccidioidomycosis).
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.