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Technical/Field Documentation Coordinator

Not Applicable | Full-time
Administrative | livermore, CA | 04/01/2022

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Job Description

We have an opening for a Technical/Field Documentation Coordinator.  You will provide technical coordination, documentation, and identification of facility electrical and mechanical equipment for the purpose of configuration management and preventive maintenance.  This position is in the Infrastructure Engineering and Operations Department within the Infrastructure & Operations (I&O) Directorate. 

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.  

In this role you will 

  • Provide general coordination and documentation of real property and installed equipment inside and outside facilities at Site 200 and Site 300.
  • Identify and obtain equipment nameplate and other technical data and coordinate the input of data into various database and AutoCAD drawings; provide input and recommendations to engineering design drawings.
  • Provide supervisor and customer/requestor with status updates on documentation jobs.
  • Provide input to established procedures, standards and guidelines; solve moderately complex technical problems pertaining to facility related systems.
  • Coordinate the implementation of documentation support by contacting key personnel; anticipate and reconcile support problems, including technical factors affecting critical milestones.
  • Interact regularly with co-workers, scientists, engineers, construction and project management, and skilled technical personnel with follow-up to supervisor.
  • Ensure compliance with ES&H and Security requirements and LLNL policies and procedures; resolve and report hazards or potential hazards.
  • Perform other duties as assigned.

Additional job responsibilities, at the 538.3 level

  • Provide advanced coordination and documentation of real property and installed equipment inside and outside facilities at Site 200 and Site 300; anticipate and resolve complex technical problems pertaining to facility related systems.
  • Provide guidance on real property documentation standards to construction project teams.
  • Serve as a mentor for more junior personnel on interpretation of electrical documentation.


  • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
  • Associate degree in an electrical or mechanical technology or related field, or the equivalent combination of education and related experience.
  • Intermediate skills and understanding of electrical and/or mechanical structures and systems and how they work together as well as understanding of the standards, procedures and techniques related to equipment systems and documentation.
  • Ability to read and interpret engineering blueprint drawings.
  • Ability to identify problems and provide solutions to moderately complex technical documentation of building systems.
  • Ability to multi-task with frequent interruptions and conflicting/changing priorities, as well as plan and organize work while maintaining schedules and timeliness.
  • Possess effective written, verbal, and presentation skills necessary to interact tactfully and effectively with a diverse group of personalities and disciplines.
  • Experience with personal computers and associated software such as AutoCAD, Microsoft Access, Word, and Excel.

Additional qualifications at the 538.3 level

  • Advanced technical skills and knowledge to anticipate and resolve complex technical problems.
  • Advanced skills and high-level understanding of electrical/mechanical structures and systems.
  • Experience interpreting and applying technical and ES&H requirements and standards.

Qualifications We Desire

  • Experience in a construction and/or maintenance environment.
  • Knowledge of DOE O430.1C, Real Property Asset Management.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

Why Lawrence Livermore National Laboratory?

  • Included in 2022 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site

Site 300

Site 300 is an experimental test site operated by LLNL.  Situated on 7,000 acres in rural foothills approximately six miles southwest of downtown Tracy and 15 miles southeast of Livermore, Site 300 hosts approximately 200 employees with expertise in such fields as engineering, chemistry, biology, and environmental restoration. Employees assigned to work at Site 300 may be exposed to the organism that causes San Joaquin Valley Fever (coccidioidomycosis).

COVID-19 Vaccination Mandate

LLNL demonstrates its commitment to public safety by requiring that all new Laboratory employees be immunized against COVID-19 unless granted an accommodation under applicable state or federal law. This requirement will apply to all new hires including those who will be working on site, as well as those who will be teleworking.

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship.  For additional information, please see DOE Order 472.2

Pre-Employment Drug Test

External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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