The Laboratory is moving toward a state designated as “Minimum Safe Operations” by Monday, March 23, as requested by Director Bill Goldstein. This move is in response to county public health departments’ shelter-in-place orders issued Monday, as well as state and federal government recommendations.
To achieve Minimum Safe Operations — a state of curtailed on-site work activities — the Laboratory reduces the number of people on site to the minimum number necessary to ensure the safety and security of the site and its facilities. During this time, programs and facilities are temporarily shut down, in this instance to a condition called “warm standby.” A limited number of mission-critical activities will continue. Employees who are involved in this transition process or assigned to the identified mission-critical activities will be notified directly by their management and should charge the associated project and task. During this time, LLNL Protective Force and the Alameda County Fire capability on-site will remain fully operational.
With the exception of employees performing minimum safe activities, all employees who can effectively telecommute should be doing so. Telecommuting employees should charge their appropriate project and task. Employees who cannot telecommute should not report to the Lab and should charge Authorized Leave. Employees who are sick, or caring for those who are sick, should charge sick leave or family sick leave, as appropriate. Employees who are taking vacation time should charge vacation.
Employees who need to return to pick up equipment for telecommuting may do so. Those awaiting equipment will be contacted by LivIT for further instructions. As a reminder, all LLNL equipment leaving the Laboratory must be approved for off-site use, be properly encrypted and have a property pass. For important information on telecommuting, including how to use your personal computer to work from home or access needed software, click here.
As the Laboratory moves to Minimum Safe Operations, a number of on-site services already have been curtailed. These include both cafeterias, the LLESA gym and fitness classes, the print plant, the Children’s Center, the Discovery Center and the Training and Development Center. New employee orientation start dates have been delayed.
While in Minimum Safe Operations, all inquiries regarding critical shipments, deliveries and mail should be directed to the Supply and Distribution Customer Support email at sddcs [at] llnl.gov. If you have a mission-critical delivery, please provide the vendor/carrier, tracking number, purchase order number and recipient name to this email. To determine what is a critical shipment, consult with your PAD office.
Minimum Safe Operations will continue through Tuesday, April 7. During this time, it is important that employees regularly check for updates via e-Line, AtHoc or the external Emergency Communication web page. All employees who have not done so should sign up for AtHoc. Click here for instructions.
The COVID-19 employee hotline remains available at 2-6843 (COVID). Employees also can access a regularly updated list of Frequently Asked Questions and a compilation of helpful information. Employees with questions not answered by the FAQs and listed resources also may reach out to this email address.
Note: The links in the above communication are internal LLNL links and may not work in all situations.
seaver1 [at] llnl.gov