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Global Security Deputy Business Administrative Manager - Active Security Clearance Required
Administrative | livermore, CA | 03/06/2025
Job Code: A01.5 Business Operations Spec 5
Organization: Global Security
Position Type: Career Indefinite
Security Clearance: Active DOE Q clearance (or active Top Secret clearance)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable
Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory’s mission.
Pay Range:
$157,650 - $193,020 Annually
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
Job Description
We have an opening for a Global Security (GS) Deputy Business Administrative Manager. You will be a key member of the GS senior management team and perform as the business operations leader for various aspects of GS’ administrative business. You will initiate, recommend, and implement internal administrative systems and procedures, and direct and assist the GS Business Administrative Manager with overseeing all management aspects of the directorate’s large business operations and administrative support personnel. This position is in the GS Principal Associate Directorate (PAD) reporting to the GS Business Administrative Manager.
In this role, you will
- Strategically develop administrative, operational, and institutional policies, procedures, methods and practices in support of Laboratory-wide initiatives; assess administrative needs, develop and implement procedures, methods, and practices to support fast-paced Business Administrative activities at the PAD level.
- Responsible for the management of the day-to-day business operations for the GS PAD Office.
- Act as a key support and backup to the GS Business Administrative Manager.
- Serve as a member of the GS Principal Directorate senior management team and participate in business and workforce planning, operational issues, and strategic planning activities.
- Manage the Recognition and Awards Program budget; Non-Reimbursable Funds’ budget; Employee Relations budget and the Administrative Training Budget.
- Oversee, direct, develop, implement and lead personnel functions, workforce planning, and staff development.
- Assess and develop courses of action related to business and/or organizational strategies, practices, initiatives, requirements, and deliverables.
- Direct, assess, and oversee an administrative team within multiple areas; oversee and advise on a broad range of functions, including staffing levels, recruiting, and hiring, and assist with administration of the performance management, salary, ranking and compensation activities, and implementation of office technology systems and procedures.
- Analyze and interpret HR requirements/guidance and determine and pursue courses of action to obtain results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
- Facilitate various internal committees and meetings to ensure timely communication of personnel related policies and issues. Represent GS on other institutional business and administrative committees; influence administrative, operational, and institutional policies, procedures, methods, and practices in support of Laboratory-wide initiatives; assess administrative needs and develop and implement procedures, methods, and practices at the directorate level.
- Perform other duties as assigned.
Qualifications
- This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire. Also, you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.
- Bachelor’s degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
- Extensive experience in administrative line management of personnel functions for a large, diverse organization, interpreting and applying a wide variety of personnel policies and procedures to complex situations with in-depth knowledge and understanding of recruiting, hiring, performance management, staff relations practices, and HR compliance requirements (e.g.,FLSA, ADA, EEO).
- Extensive supervisory experience with leadership and team building skills to effectively build, lead, and manage an effective business and operations support team.
- Significant analytical, research, and complex problem-solving skills to independently and successfully resolve unique and highly complex problems.
- Extensive experience participating in strategic planning activities.
- Experience working on a variety of institutional or cross-organizational activities and projects.
- Experience managing budgets and staffing levels.
- Extensive experience developing complex Excel workbooks and using Excel’s graphical and analytical tools.
- Experience managing a diverse group of non-exempt and exempt staff, and directing performance and salary management.
- Advanced interpersonal, verbal, and written communication skills to diplomatically explain, negotiate, persuade and lead staff and management through conflict resolution to obtain consensus on complex personnel and administrative actions.
Qualifications We Desire
- Experience using LLNL administrative systems including: SmartRecruiters, HR Personnel Database, LTRAIN, TIME, and other relevant administrative systems.
Additional Information
All your information will be kept confidential according to EEO guidelines.
#smartjobs
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Our core beliefs - visit https://www.llnl.gov/inclusion/our-values
Security Clearance
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.
If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
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