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Workforce Administrator - Materials Engineering Division

Associate | Full-time
Administrative | livermore, CA | 06/04/2024

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.

Pay Range

$87,450 - $108,564 Annually

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have an opening for a Workforce Administrator to work in a dynamic and fast-paced environment. In addition to being well-organized and methodical, your strong organizational and communications skills will be needed to interact with a variety of people and a multidisciplinary team. This position is in the Materials Engineering Division (MED) within the Engineering Directorate.

You will 

  • Supervise exempt and non-exempt administrative staff to include workload management, oversee staff development, provide training, mentoring and feedback on a regular basis; write performance appraisals, and provide rank and salary recommendations to the Division Administrator.
  • Independently lead and execute planning, decision-making, and development of hiring, onboarding, and off-boarding processes as part of the MED management team; implement, review and/or revise existing practices and procedures.
  • Oversee and coordinate the day-to-day hiring activities and process flow to include extensive interactions with the Engineering Directorate Office Staff, HR Employment Team, and other institutional divisions; Oversee coordination of Scholar and Academic Cooperation Program hires.
  • Assist hiring managers with composing job listings, coordinating interview scheduling, building hire packages, initiating Personnel Administration System (PAS) actions, and acting as a resource to division personnel as an integral part of the MED Hiring Team.
  • Establish and maintain tracking spreadsheets as well as electronic record-keeping systems as required for the administrative and operational hiring activities.
  • Collect data to establish and maintain hiring metrics and electronic record-keeping documents to report recruitment and hiring activities, job applicant information, and to recommend hiring process support improvement strategies.
  • Advise hiring managers and teams with best practices for identifying, sourcing, recruiting, and hiring the best qualified candidates and provide continuous follow-up with management to confirm hiring plans while ensuring candidates’ needs are met.
  • Assess business, operational and/or organizational requirements and deliverables and apply general knowledge of policies, procedures, methods, and practices, propose improvements, and implement approved actions; determine and execute appropriate administrative process.
  • Serve as a resource through sharing skills and knowledge with others; may provide training and mentoring to others as needed.
  • Perform other duties as assigned.

Qualifications

  • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
  • Experience participating in team building activities and leadership to include employee development and fostering a productive team environment; coordinating administrative and operational work activities and multi-faceted internal business processes.
  • Knowledge of the recruitment life cycle process and experience working with recruiters who are responsible for sourcing strategy through final selection of candidates. Experience working as a liaison with the HR team and facilitating hire packages.
  • Experience coordinating and prioritizing high volume requests and multi-faceted internal processes under short, changing deadlines with numerous and frequent interruptions.
  • Experience problem-solving and effective decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
  • Experience leading business, operational and/or organizational activities; Ability to work independently with the aptitude to assume responsibility and make decisions with minimal guidance within a multidisciplinary team.
  • Experience coordinating administrative and operational work activities and multi-faceted internal processes for the work unit and/or functional area.
  • Advanced interpersonal skills with the ability to handle sensitive and confidential issues with tact, discretion, and mature judgment; ability to effectively deal with difficult situations and personnel.
  • Strong written and verbal communication skills; advanced organizational skills, attention to detail, accuracy, and follow through.
  • Advanced experience using HRIS and applicant tracking systems with knowledge of and experience interpreting and applying employment policies and procedures.
  • Working knowledge of computers and associated software including MS Office applications; experience creating and maintaining Excel spreadsheets.

Qualifications We Desire

  • Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.
  • Experience with Smart Recruiters, CAT, LAPIS, EAM, and other LLNL administrative software and platforms.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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