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Cyber & Infrastructure Resilience Program Administrator
Administrative | livermore, CA | 11/13/2023
Job Code: A01.2 Business Operations Spec 2
Organization: Global Security
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable
Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.
Pay Range
$85,800 - $106,536 Annually
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We have an opening for a Cyber and Infrastructure Resilience Program Administrator within Global Security’s Energy and Homeland Security (E) Program. The Cyber and Infrastructure Resilience (CIR) Program mission is to enhance the security and resilience of the nation’s critical infrastructure systems and networks to cyber, physical and environmental hazards; and enable their reliable and sustainable design and operation now and into the future. You will be a key member of the CIR Program’s team delivering solutions that enable the program to achieve objectives. Partnering with the Program Leader, you will be responsible for the day-to-day business activities and function as the primary administrative point of contact for the CIR Program. You will coordinate Program activities and participate in the development and implementation of procedures to assess business, operational, and organizational requirements, and deliverables. This position is in the Energy and Homeland Security (E) Program of the Global Security Principal Directorate.
Administrative personnel at LLNL are highly professional and reliable individuals driven by a common mission: to strengthen the nation’s security through cutting-edge science, technology, and engineering. The Administrator team members are key to not only the Laboratory but also to our nation’s national security. Administrators lead, manage, and support a variety of projects, which requires them to be versatile to work with all levels of the organization.
In this role, you will
- Provide advanced administrative support independently prioritizing and executing a diverse administrative workload. Represent CIR Program management on day-to-day administrative matters to high level internal and external managers and respond on their behalf.
- Serve as point-of-contact for all Program administrative action items and requests; plan, execute, and/or provide oversight on day-to-day operations of administrative processes and activities; review documentation for adherence to policy to ensure consistency within the Program; perform recruiting and hiring activities in support of programmatic workforce requirements; create requisitions and prepare hire files.
- Lead the daily administrative operations; assess, apply, implement, and maintain procedures and best practices; conduct regular review of existing practices and procedures to ensure optimum effectiveness; identify and resolve complex problems of an administrative nature, maintain an administrative coverage plan, and manage work schedules in support of the plan.
- Establish and maintain complex calendars, databases (such as, Confluence), distribution lists, filing systems, spreadsheets, and tracking systems to ensure action items are completed by the required due date, and follow up on any pending items.
- Manage CIR Program administrative staff to include hiring, supervising, mentoring, training, performance appraisals, coordinating work assignments, and providing ranking and salary recommendations. Participate with the E Program Administrators in programmatic workforce planning activities, including the Cybersecurity Summer Institute, and assisting with interview logistics and reviews.
- Organize and coordinate large- and small-scale in-person and virtual meetings, program reviews, seminar series, and other events (such as, Skyfall lab tours) encompassing all necessary administrative and security logistics; assist with the coordination of larger scale events for the CIR Program such as CyberForce, the Global Security Road Show, and executive review committees.
- Collect, validate, interpret, and analyze business and/or organizational planning data in support of strategic and/or workforce planning activities; make and implement decisions regarding the interpretation and application of processes and projects.
- Gather, select, and compile information from various sources for reports and presentations. Prepare administrative and scientific material including correspondence, documents, tables, charts, and reports.
- Perform other duties as assigned.
Qualifications
- Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
- Demonstrated advanced administrative and organizational skills, detail-oriented with flexibility and experience in independently coordinating and prioritizing multiple diverse and complex tasks for self and others in a fast-paced environment with frequent interruptions while meeting short and/or conflicting deadlines.
- Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and demonstrated effective verbal, written and interpersonal communication skills necessary to effectively explain, present, direct, negotiate and influence others. Ability to effectively deal with difficult situations and interact with a diverse group of personalities and disciplines at all levels internal and external to the Lab.
- Experience coordinating and leading administrative projects and demonstrated analytical, problem-solving, and decision-making skills necessary to independently identify and recommend appropriate actions and solutions to administrative issues. Demonstrated ability to work independently with the aptitude to assume responsibility and make decisions with minimal guidance within a multidisciplinary team.
- Experience participating leading business, operational and/or organizational projects, coordinating multiple work activities, multifaceted internal processes, and experience researching, interpreting, developing, and implementing various administrative procedures and workflow processes applying related policies and procedures to enhance efficiencies and meet objectives.
- Demonstrated leadership and/or team building skills. Ability to take initiative and build productive relationships. Ability and initiative to approach and resolve difficult issues using creative problem solving skills.
- Advanced skills and experience with personal computers, accurate keyboarding, and excellent grammar, proofreading and editing skills, and expertise preparing presentations and developing/manipulating spreadsheets using software, such as, PowerPoint or Excel, or similar software, and virtual meeting hosting using software such as Webex or Teams, or similar software.
- Demonstrated knowledge of recruiting, hiring and performance management processes and practices. Understanding of principles of personnel administration, policies and procedures, and state and federal laws (FLSA, ADA, EEO, etc.).
Qualifications We Desire
- An active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency.
- Associate degree in related field or equivalent combination of significant experience and education in a related business, operational and/or organizational area.
- Experience with LLNL business applications and processes such as ePay, LAPIS, LEAP, LTRAIN, SmartRecruiters, and TIME. Knowledge and understanding of LLNL’s hiring processes and procedures.
- Thorough knowledge and experience interpreting and applying Department of Energy and national laboratory personnel, safety and security policies and procedures.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
- Our core beliefs - visit https://www.llnl.gov/diversity/our-values
- Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement
Security Clearance
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
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