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Payroll Accounting Assistant
Finance & Accounting | livermore, CA | 07/28/2023
Job Code: 451.4 Pr. Accounting Assistant
Organization: Chief Financial Officer
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable
Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.
Pay Range
$34.63 - $42.05 Hourly
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We have an opening for a Payroll Accounting Assistant 451.4 to work in a dynamic and fast-paced environment. Under minimal supervision, you will perform advanced and complex payroll accounting tasks, solve problems of a broad scope and complexity and develop and implement new techniques and procedures. This position is in the Payroll & Benefits Accounting Division of the Finance Department within the Office of the Chief Financial Officer (OCFO).
In this role you will:
- Perform complex Payroll processing tasks through the PeopleSoft 9.2 system for exempt and non-exempt employees.
- Interpret and apply complex procedures within the payroll system, provide guidance concerning payroll policies and procedures, and assist other LLNL organizations with problem resolution.
- Independently analyze and resolve complex payroll-related matters including payroll deductions, direct deposit payments, payroll tax forms, wage garnishments, Personnel Administration System ( PAS) transactions, and paycheck inquiries.
- Consult with and advise department Time and Absence Coordinators (TAC), administrators, resource analysts, and the HR department, providing guidance and policy interpretation to ensure proper processing of employee earnings, deductions, and leave.
- Scan and index payroll documents using electronic workflow and storage system.
- Provide assistance to other members of the Payroll & Benefits Accounting group and support the Financial Services Help Desk with questions that arise.
- Perform other duties as assigned.
Qualifications
- Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
- Knowledge of accounting theory, policies, procedures, and regulations, as well as knowledge of Generally Accepted Accounting Principles (GAAP).
- Experience using PeopleSoft 9.2 or other payroll applications and advanced knowledge and experience with computer-based spreadsheets, report generated applications and communication tools (e.g., Microsoft Suite, Outlook, Service Now).
- Extensive direct payroll processing experience, including calculating Federal and State tax withholding taxes, calculation of FLSA rates, and following withholding orders and garnishments for wages and experience interpreting and applying financial policy and procedures, including State and Federal policies, procedures and regulations and experience in applying and ensuring internal controls are followed.
- Excellent organizational skills, with the ability to handle multiple tasks simultaneously with frequent interruptions, while providing a high level of customer service.
- Strong problem solving and decision-making skills, while working independently to solve problems of broad scope and complexity.
- Experience working independently with minimal supervision and to perform as a team member while maintaining a heavy workload.
- Proven ability to meet critical deadlines and work effectively under time constraints.
- Effective communication and interpersonal skills necessary to work with all levels of personnel, both internal and external to the Laboratory including experience providing a high level of customer service while maintaining effective working relationships with clients, co-workers and Laboratory service units.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Flexible Benefits Package
- 401(k)
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
- Our core beliefs - visit https://www.llnl.gov/diversity/our-values
- Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement
Security Clearance
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
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