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Maintenance Planning and Scheduling Integration Specialist - Flex Term

Mid-Senior Level | Full-time
Environmental, Safety & Health | livermore, CA | 05/12/2023

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.

Pay Range

$113,730.00 - $146,076.00 Annually for the TSS.2 level
$136,500.00 - $175,272.00 Annually for the TSS.3 level

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We are seeking a Maintenance Planning and Scheduling Integration Specialist who will advance efforts to implement a new maintenance planning and scheduling process, working with the Maintenance Planning & Scheduling Integration Manager. In this role you will contribute to the development of procedures that will ensure cross-organizational alignment in planning processes, ensuring maintenance work at the Laboratory is properly scoped, ES&H requirements are properly flowed down into work order packages, and workers understand the tasks, hazards, and controls for the work they are going to perform. You will ensure the procedures, processes, software tools and training are in place to enable maintenance to occur in an efficient and complaint manner. In this role, you will serve as a member of the Work Planning and Control (WP&C) Functional Area Office team within the Work Planning and Control Office.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level. 

You will 

  • Develop work control-related requirements, processes, and procedures into institutional maintenance processes; prioritize the requirements and processes based upon Institutional impact and apply project management principles to create and execute projects that implement the strategy.
  • Contribute to the development of processes, procedures, and training to enable the integration of WP&C requirements for stakeholder organizations.
  • Partner with stakeholder organizations in multiple advisory and working group committees to resolve technical and organization barriers to effect implementation of work control requirements and continuous improvement efforts.
  • Participate in standing Stakeholder Advisory Groups, Work Groups, and other necessary forums, and serve as the liaison between WP&C and partnering organizations.
  • Manage and facilitate the periodic update of user guides, supplemental procedures, and other job aides to ensure participants in the Maintenance Planning process develop proficiency.
  • Train and mentor Laboratory staff members to ensure work control requirements are consistently implemented.
  • Collaborate with the WP&C Office Team in the modification of related institutional requirements, processes, and governance documents.
  • Perform other duties as assigned.

Additional job responsibilities, at the TSS.3 level

  • Lead the development of requirements for the T-week scheduling process, which would allow for the optimization of resources, operational priorities, and stakeholder equity.
  • Drive the development of metrics to inform the management of maintenance backlogs, balance between preventative, corrective, and elective maintenance work completion.
  • Develop strategies to optimize planning resources to allow for emergent customer needs.


  • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
  • Bachelor’s degree in engineering, science, ES&H or related field or the equivalent combination of education and related experience.
  • Broad experience with maintenance planning and scheduling and/or facility management, in addition to experience with craft work, training material development, or work order processing.
  • Comprehensive knowledge of project management principles and work scheduling theories and practices.
  • Ability to manage multiple competing priorities, and to apply project management principles to organize, coordinate, sequence, and accomplish work.
  • Experience working independently as well as closely with all levels of management.
  • Proficiency with MS Office Suite and Computer Maintenance Management System work management modules.
  • Excellent facilitation and leadership skills necessary to lead and facilitate multi-disciplinary teams of technical experts through technical discussions, including conflict resolution skills necessary to resolve differing opinions.
  • Excellent interpersonal, verbal, and written communication skills necessary to effectively collaborate in a team environment and present and explain technical or operational information.

Additional qualifications at the TSS.3 level 

  • Significant experience working as a program manager, craft manager, scheduler, project manager, and/or operational experience supporting complex science, R&D, nuclear, or explosives work.
  • Experience leading change or implementing new business processes that requires in-depth analysis and frequent use of ingenuity and creativity. Experience with and knowledge of change management principles, methodologies, and tools.
  • Experience with and knowledge of change management principles, methodologies, and tools.

Qualifications We Desire

  • Knowledge of technical work with extensive nuclear and/or explosive safety/safety basis requirements.
  • Experience applying various Human Performance Improvement tools for both individuals and work teams, (e.g., procedure use and adherence).

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Flexible Term appointment, which is for a definite period not to exceed six years.  If final candidate is a Career Indefinite employee, Career Indefinite status may be maintained (should funding allow).

Why Lawrence Livermore National Laboratory?

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

Beware of Fraudulent Job Postings. LLNL’s hiring practices:

  • Never requires job applicants to pay an application/training fee or submit personal documents like bank account details, passport number, Social Security number, tax forms or credit card information as part of the application process. 
  • For interviews and to be granted access to a Federal facility, a LLNL employee will contact you directly to collect visa, passport number, and/or Social Security number.  To vet the authenticity of the employee please have them provide you their name and phone number and verify at
  • Involves at least one interview (virtual or in-person) and never interviews job applicants through chat platforms such as Google Hangouts, or via correspondence through text and instant messaging systems.
  • Only sends email communications to job applicants from domain “” or via their applicant tracking system, [email protected]. Occasionally LLNL uses third-party vendors that will contact you about job opportunities.  If a recruiter contacts you to apply, you will always be directed to our career page to apply through our career site.
  • Encourages all applicants to visit LLNL’s careers page at if they saw the job posting on another site prior to applying to ensure the job posting is accurate and valid.

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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