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Intellectual Property/Contract Specialist

Associate | Full-time
Business Operations | livermore, CA | 05/11/2023

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.

Pay Range

$84,960 - $105,480 Annually

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We're looking for an Intellectual Property/Contract Specialist to independently manage the processing of complex agreements from inception through post execution. This position is in the Innovation and Partnerships Office (IPO).

You will 

  • Prepare complex, multi-party, non-disclosure agreements (NDAs) through multiple levels of approval from inception through execution to allow collaboration between LLNL and external personnel and/or entities. This requires close interactions with IPO Business Development Executives, external parties, LLNL researchers and Office of General Counsel.
  • Research and compile information provided by the parties, analyze the NDA terms to ensure document language is consistent, and apply knowledge of previously negotiated terms to interpret and determine appropriate use of special conditions and clauses. Apply comprehensive knowledge of DOE, LLNS, and Federal legislative requirements to recommend and initiate updates to procedures and boilerplates for NDAs.
  • Perform as a backup to the Material Transfer Agreement (MTA) Specialist by processing MTAs through multiple levels of approval from inception through execution, and review licensee insurance certificates to determine if the limits meet the terms of the license.
  • Serve as a resource to IPO Business Development Executives, IPO management, Program personnel and industry partners and contacts to gather, compile and disseminate information on various NDAs and MTAs and their mechanisms.
  • Generate Due Diligence reports to obtain information on businesses for use in our partnering and licensing discussions.
  • Maintain databases to ensure critical flow of legal documents from inception to execution and participate in the development of database improvements and quality assurance of data.
  • Perform other duties as assigned.


  • Ability to secure and maintain a U.S. DOE L-level security clearance which requires U.S. citizenship.
  • Specialist and operational knowledge of legal contracts and/or technology transfer agreements.
  • Experience applying research and analytical skills to resolve issues and ensure compliance to policies and procedures.
  • Experience participating in or leading business or operational activities.
  • Problem-solving and decision-making skills necessary to independently recommend appropriate actions and solutions.
  • Advanced organizational skills, attention to detail, accuracy, flexibility, ability to prioritize multiple and complex tasks, and ability to work under time constraints to meet short deadlines with frequent interruptions.
  • Ability to interact with all levels of internal and external personnel to build effective business relationships and anticipate and develop new approaches to bringing precedent-setting NDAs to successful execution.
  • Excellent grammar, proofreading, and editing skills. Advanced experience in MS Word and Excel.
  • Ability to work effectively independently, as well as in a team environment, under frequently changing priorities.

Qualifications We Desire

  • Associate degree and/or professional certification.
  • Experience in technology transfer mechanisms, including non-disclosure agreements.
  • Understanding of intellectual property and contract law.
  • Experience in working with databases including developing queries and reports
  • Knowledge and experience in developing complex data analysis including use of Excel spreadsheets, using, and applying Excel’s graphical and analytical tools.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Security Clearance

This position requires a Department of Energy (DOE) L-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter.  Also, all L or Q cleared employees are subject to random drug testing.  L-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Beware of Fraudulent Job Postings. LLNL’s hiring practices:

  • Never requires job applicants to pay an application/training fee or submit personal documents like bank account details, passport number, Social Security number, tax forms or credit card information as part of the application process. 
  • For interviews and to be granted access to a Federal facility, a LLNL employee will contact you directly to collect visa, passport number, and/or Social Security number.  To vet the authenticity of the employee please have them provide you their name and phone number and verify at
  • Involves at least one interview (virtual or in-person) and never interviews job applicants through chat platforms such as Google Hangouts, or via correspondence through text and instant messaging systems.
  • Only sends email communications to job applicants from domain “” or via their applicant tracking system, [email protected]. Occasionally LLNL uses third-party vendors that will contact you about job opportunities.  If a recruiter contacts you to apply, you will always be directed to our career page to apply through our career site.
  • Encourages all applicants to visit LLNL’s careers page at if they saw the job posting on another site prior to applying to ensure the job posting is accurate and valid.

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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