Document Coordinator - Active Security Clearance Required
Engineering | livermore, CA | 05/10/2023
Job Code: E01.1 Business Analyst 1 / E01.2 Business Analyst 2
Position Type: Career Indefinite
Security Clearance: Active DOE Q clearance (or active Top Secret clearance)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: A job-related pre-placement medical examination may be required
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.
$72,480.00 - $89,976.00 Annually for the E01.1 level
$86,910.00 - $107,916.00 Annually for the E01.2 level
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
We have multiple openings for Weapons Production Group (WPG) Document Coordinators to work in a dynamic and fast-paced environment. You will work independently following established procedures to assess business, operational and organizational requirements and deliverables, and apply general knowledge of policies, procedures and practices to develop, approve, and implement administrative and operational activities. These positions are in the Defense Technologies Engineering Division (DTED)/Weapon Technologies and Engineering Program (WTE).
These positions will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.
In this role you will
- Work independently for the Weapons Production Group (WPG) to oversee quality control documentation process for WTE projects within the Nuclear Security Enterprise (NSE).
- Work as part of a Document Coordinator team, assist in the administration of the Windchill configuration management (CM) release process by monitoring the high volume of Engineering Authorizations (EAs), text and graphic drawings electronic release workflows.
- Coordinate with team members adhering to strict formatting standards and procedures to produce quality technical documents for release submittal and incorporate document mark-ups using Microsoft Word and EA applications in accordance with prescribed formatting policies and procedures.
- Provide consistent follow-up, complete work accurately and thoroughly. Quickly adapt to changing environment, frequent interruptions, and changing priorities.
- Prioritize daily workflow, delegate, and manage distribution of workload on daily basis to ensure documents are ready when needed. Carry out multiple tasks without loss of effectiveness.
- Manage frequent communications across multiple platforms with team members in execution of programmatic scope.
- Interact regularly with NSE contacts at the design and production agencies.
- Assist Engineers, Quality Engineers, and Management with EA workflow/process, understanding how EAs, text & graphic drawings are released using Enterprise Lifecycle Management (ELM), NSE Hub & PRIME/IMS processes while adhering to strict business and technical constraints for Defense Programs Business Process Systems (DPBPS).
- Ensure correct reporting of WPG performance statistics and WTE Quality Assurance Manager metrics to LLNL Production Operations point of contact.
- Perform other duties as assigned.
Additional job responsibilities, at the E01.2 level
- Gather and analyze data to evaluate requirements and specifications to ensure accuracy on quality control documentation and process flow.
- Coordinate resolution of data quality issues and communicate impacts of new and/or modified data requirements to affected stakeholders. Serve as point of contact for resolving Nuclear Security Enterprise Hub issues related to product definition release process.
- Contribute to development and implementation of quality control documents and reports and participate in off site testing which may require travel at times.
- This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
- Associate degree or equivalent combination of education and related experience.
- Experience and comprehensive knowledge of MS Office business applications (primarily Word and Excel), utilization of templates, and Adobe Pro.
- Knowledge and understanding of classified document control, email, and computing procedures.
- Understanding of standards, procedures, and techniques related to quality control of documents.
- Experience interfacing with multi-level personnel and communicating technical information to users.
- Ability to use discretion and problem-solving skills to resolve issues with strong attention to detail.
- Ability to collaborate with others and work as a team, recommending and communicating process improvements.
- Experience with multi-tasking in a dynamic work environment under time constraints with general task definition and changing priorities.
- Ability to travel.
Additional qualifications at the E01.2 level
- Bachelor's degree or equivalent combination of education and related experience.
- Experience gathering and analyzing quality control data for accuracy and completeness to ensure all requirements are met and experience working independently or part of a team in developing quality control documentation and reports.
- Experience providing and/or defining process flow and conducting comprehensive assessments to meet quality control milestones.
Qualifications We Desire
- Knowledge of Defense Programs Business Process Systems (DPBPS).
- Knowledge and experience in nuclear weapons program stockpile systems, components, classified materials, experimental data, and related diagnostic and testing equipment.
- Knowledge of Windchill and Enterprise Lifecycle Management (ELM).
Additional InformationAll your information will be kept confidential according to EEO guidelines.
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Flexible Benefits Package
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
- Our core beliefs - visit https://www.llnl.gov/diversity/our-values
- Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Pre-Placement Medical Exam
A job related pre-placement medical examination may be required.
Beware of Fraudulent Recruiting Advertisements. LLNL’s hiring practices:
- Never requires job applicants to pay an application/training fee or submit personal documents like bank account details, passport number, Social Security number, tax forms or credit card information as part of the application process.
- For onsite interviews and to be granted access to a Federal facility, a LLNL employee will contact you directly to collect visa, passport number, and/or Social Security number. To vet the authenticity of the employee please have them provide you their name and phone number and verify at people.llnl.gov.
- Involves at least one interview (virtual or in-person) and never interviews job applicants through chat platforms such as Google Hangouts, or via correspondence through text and instant messaging systems.
- Only sends email communications to job applicants from domain “@llnl.gov” or via their applicant tracking system, [email protected]. Occasionally LLNL uses third-party vendors that will contact you about job opportunities. If a recruiter contacts you to apply, you will always be directed to our career page to apply through our career site.
- Encourages all applicants to visit LLNL’s careers page at www.llnl.gov/join-our-team/careers if they saw the job posting on another site prior to applying to ensure the job posting is accurate and valid.
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.