Facilities Coordinator II/III
Craft and Skilled Trades | livermore, CA | 05/10/2023
Job Code: 536.2 Facilities Coordinator II / 536.3 Facilities Coordinator III
Organization: Infrastructure and Operations
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.
$36.50 - $45.32 Hourly for the 536.2 level
$43.78 - $54.35 Hourly for the 536.3 level
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
We're looking for Facilities Coordinators ll/lll to support the Engineering Directorate or the Director's Office/Operations & Business organizations. You will be responsible for work control functions and support related to the safe and efficient operation of facilities operated by Lawrence Livermore National Laboratory which may include offices, industrial facilities, scientific and research laboratories, and emergency services facilities. You will perform technical and administrative duties in support of tenants, facility maintenance, construction projects, sponsor deliverables, and facility operations or similar facility support activities. This position is in the Facility Management Division within the Infrastructure Engineering and Operations Department and may require working at Site 300 in Tracy, California.
This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.
- Coordinate work control functions including plan and coordinate manpower, facility activities, and materials/equipment acquisition support and solve moderately complex technical problems.
- Interact with facility management, service providers, and facility tenants on day-to-day service needs for offices, industrial facilities, scientific and research laboratories, and emergency services facilities. Review and clarify scope of work requests for maintenance and repair.
- Coordinate and prioritize multiple concurrent tasks associated with facility-related activities of crafts, contractors, vendors, project managers, construction managers, Environment, Safety and Health (ES&H) teams, Radioactive & Hazardous Waste Management, Environmental Functional Area, and residents.
- Coordinate the procurement, installation, modification, and repair of equipment and facilities.
- Conduct facility assessments, walkthroughs, inspections, and work observations for compliance with security, ES&H policies, and good housekeeping practices; assist in annual space utilization and storm water pollution protection surveys; report issues to the facility manager and program personnel; correct hazards or potential hazards when authorized to do so.
- Monitor and respond to facility alarms and emergencies during normal business hours.
- Implement established roof access processes using various communication mechanisms: verbal, written, and electronic.
- Update key plans, report new equipment installation locations and provide warranty and operation manual information on new equipment to the Documentation & Permits Group.
- Perform other duties as assigned.
Additional job responsibilities, at the 536.3 level
- Act as a primary point of contact between facility management, service providers, and facility tenants on day-to-day service needs for laboratory and critical services facilities.
- Coordinate and schedule facility/construction activities to meet programmatic requirements.
- Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
- Associate degree in a technical field or equivalent combination of education and experience, with some related experience in the field of facility management.
- Intermediate knowledge of building systems and utility systems in office, industrial, and/or laboratory facilities.
- Working knowledge of safety practices as they apply to office and industrial facilities.
- Experience solving moderately complex technical problems and ability to make decisions when necessary with the assistance of established guidelines, techniques, and procedures.
- Proficient with personal computers and standard software (e.g., Microsoft Word, Excel, PowerPoint, email, calendars) and web browsers.
- Effective verbal and written communication skills to interact effectively and respectfully with co-workers, building residents, other internal organizations
- Proven interest and ability to independently and proactively acquire new knowledge and skills.
Additional qualifications at the 536.3 level
- Significant experience in the field of facility management.
- High-level knowledge of building systems and utility systems in office, industrial, or laboratory facilities. Experience reading and interpreting construction plans and utility drawings.
- Advanced verbal and written communications skills to interact effectively with co-workers, building residents, management, other internal organizations, vendors, outside suppliers, and contractors.
- High-level knowledge of safety and security practices as they apply to specialized and hazard ranked facilities.
Qualifications We Desire
- Significant experience with facility maintenance, construction trades, or building operations.
- Significant experience initiating and coordinating work orders; assessing maintenance and repair needs.
Additional InformationAll your information will be kept confidential according to EEO guidelines.
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Flexible Benefits Package
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
- Our core beliefs - visit https://www.llnl.gov/diversity/our-values
- Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement
Site 300 is an experimental test site operated by LLNL. Situated on 7,000 acres in rural foothills approximately six miles southwest of downtown Tracy and 15 miles southeast of Livermore, Site 300 hosts approximately 200 employees with expertise in such fields as engineering, chemistry, biology, and environmental restoration. Employees assigned to work at Site 300 may be exposed to the organism that causes San Joaquin Valley Fever (coccidioidomycosis).
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Beware of Fraudulent Recruiting Advertisements. LLNL’s hiring practices:
- Never requires job applicants to pay an application/training fee or submit personal documents like bank account details, passport number, Social Security number, tax forms or credit card information as part of the application process.
- For onsite interviews and to be granted access to a Federal facility, a LLNL employee will contact you directly to collect visa, passport number, and/or Social Security number. To vet the authenticity of the employee please have them provide you their name and phone number and verify at people.llnl.gov.
- Involves at least one interview (virtual or in-person) and never interviews job applicants through chat platforms such as Google Hangouts, or via correspondence through text and instant messaging systems.
- Only sends email communications to job applicants from domain “@llnl.gov” or via their applicant tracking system, [email protected]. Occasionally LLNL uses third-party vendors that will contact you about job opportunities. If a recruiter contacts you to apply, you will always be directed to our career page to apply through our career site.
- Encourages all applicants to visit LLNL’s careers page at www.llnl.gov/join-our-team/careers if they saw the job posting on another site prior to applying to ensure the job posting is accurate and valid.
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.