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Business Analyst, Disbursements
Finance & Accounting | livermore, CA | 03/15/2023
Job Code: E01.2 Business Analyst 2
Organization: Chief Financial Officer
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable
Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.
Pay Range
$86,910 - $112,584 Annually
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We have an opening for a Business Analyst to support the financial processes in the Office of the CFO. You will be supporting the disbursement systems. This includes operating with other systems in executing the work to ensure technical review actions are tracked, internal and external deliverables are managed and completed on time, ensuring documentation is properly archived, and ensuring communication systems are in place and working properly. This position is in the Office of the CFO/Finance Department/Accounting & Disbursement Services team.
In this role you will
- Coordinate efforts for the system process improvements and help to ensure all action items are added, tracked, and reported out on a regular basis.
- Monitor tasks to include internal and external deliverables and ensure responsibly parties are completing activities on time to support closure.
- Gather performance data, assist in analysis, and make recommendations that may include schedule variance analysis and preparation of recovery or corrective action plans.
- Perform SharePoint site administration and maintain organized shared document structures.
- Communicate effectively between leadership and the functional teams. Provide consultative support to Disbursement leadership team to monitor deliverables and tracked action items.
- Assist in the development of programmatic documents such as reports, decision memos, external responses, and action items.
- Conduct assessments of current processes and identify improvement opportunities.
- Research and prepare documentation for user guides, training manuals, and process checklists for disbursement systems.
- Develop system test strategies and plans, perform system testing and create and execute automated test scripts in support of Disbursement application maintenance tasks and projects.
- Perform other duties as assigned.
Qualifications
- Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
- Bachelor’s degree in Business or Technology area, or equivalent combination of education and related experience.
- Knowledge and understanding of financial systems & processes. Extensive knowledge and understanding of disbursement systems.
- Experience gathering, analyzing, evaluating, and interpreting data for documenting functional needs and constraints.
- Proficiency in working effectively as part of a multi-disciplinary team in a business support environment using computer systems to manage complex data collections. Ability to use discretion and problem-solving skills to resolve issues.
- Experience in project management and applying related practices, standards, and processes.
- Experience coordinating workflow activities in a dynamic work environment and ability to meet deadlines and manage changing priorities.
- Experience effectively applying good judgment, discretion, and problem-solving skills to identify solutions and resolve issues.
- Effective communication and organizational skills, customer support, task prioritization, attention to detail, accuracy, and follow through.
- Ability to communicate clear expectations on project and process activities, as well as lead the facilitation of business process improvements.
- Ability to learn new software applications.
- Advanced experience using MS Office business applications and web-based collaborative platforms, such as Confluence, Teams, Word, Excel, Visio. Experience using Adobe Acrobat Pro, Microsoft Teams.
Qualifications We Desire
- Experience working in the Office of the CFO and with LLNL’s operations and business processes.
- Knowledge of Payroll Time and Labor PeopleSoft and Financial EBS systems for various functionality
Additional Information
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
- Our core beliefs - visit https://www.llnl.gov/diversity/our-values
- Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement
Security Clearance
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
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