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Travel Accounting Assistant

Not Applicable | Full-time
Finance & Accounting | livermore, CA | 03/14/2023

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Pay Range

$34.63  - $43.70  Hourly

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have an opening for a Travel Accounting Assistant to work in a dynamic and fast paced environment.  Under minimal supervision you will perform advanced and complex accounting and travel accounting tasks, solve problems of a broad scope and complexity, and develop and implement new techniques and procedures.  This position is in the Disbursement Accounting & Services/Accounts Payable & Travel Division of the Office of the Chief Financial Officer (OCFO) Organization.

You will

  • Perform advanced travel accounting review and reimbursement of expense reports for domestic and foreign business travel with the Infor system. Interpret and apply exceptional and complex procedures within the Travel system and provide guidance regarding travel and payables, policies and procedures and problem resolution assistance to LLNL organizations.
  • Independently research invoices for vendors and non-employee reimbursement for required tax forms. Interact with each entity to collect tax forms, update systems, and release payments as appropriate. Independently respond to Travel Accounting and Accounts Payable Customer Service calls and assist Resource Analysts and other LLNL customers in resolving vendor and travel payment inquiries.
  • Approve and reconcile reimbursements in the ePay Travel Reimbursement system, within LLNL Travel Policy and approve third party payment requests for training and conferences. This also includes acting as the primary contact for all non-employees seeking reimbursement for business travel to LLNL.
  • Reconcile Travel and Accounts Payable balance sheet accounts for management approval, including preparation of journal vouchers and project cost transfers.
  • Perform other duties as assigned


  • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship
  • Advanced knowledge of accounting theory, policies, procedures, and regulations, as well as knowledge of Generally Accepted Accounting Principles (GAAP).
  • Experience using Infor or other travel reimbursement applications, Oracle or other financial applications and advanced knowledge and experience with computer-based spreadsheets, report generated applications and communication tools (e.g., Microsoft Suite, Outlook, Front Range).
  • Advanced organizational skills to handle multiple tasks simultaneously with frequent interruptions, while providing a high level of customer service and demonstrated advanced problem solving and decision-making skills necessary to independently solve problems of broad scope and complexity.
  • Experience interpreting and applying financial policy and procedures, including State and Federal policies, procedures and regulations and experience in applying and ensuring internal controls are followed.
  • Ability to work independently with minimal supervision and to perform as a team member while maintaining a heavy workload.
  • Ability to meet critical deadlines and work effectively under time constraints.
  • Effective communication and interpersonal skills necessary to work with all levels of personnel, both internal and external to the Laboratory including experience providing a high level of customer service while maintaining effective working relationships with clients, co-workers, external vendors, and Laboratory service units.

Additional Information

All your information will be kept confidential according to EEO guidelines.



Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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