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Infrastructure & Operations Directorate Administrator
Administrative | livermore, CA | 09/10/2021
Job Code: A01.4 Business Operations Spec 4 / A01.5 Business Operations Spec 5
Organization: Operations and Business Office
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.
We have an opening for an Infrastructure & Operations (I&O) Directorate Administrator. From maintaining and operating buildings and facilities to emergency management and environmental restoration, I&O ensures that the critical functions of the Laboratory's 7-million-square-foot campus run smoothly. As the I&O Directorate Administrator, you will lead and oversee administrative and personnel operations. You will serve as a member of the I&O senior management team and participate in strategic business, workforce, and operational planning activities. This position will report directly to the O&B Principal Directorate Administrator.
In this role, you will
- Direct and oversee the Principal Directorate’s business operations and personnel management function of over 500 employees to achieve long-range directorate/programmatic goals through interactions with high-level personnel both internally and externally.
- Develop administrative, operational, and institutional policies, procedures, methods, and practices in support of Laboratory-wide initiatives; assess administrative needs, develop and implement procedures, methods, and practices to support fast-paced HR activities at the directorate level.
- Serve as a member of the I&O senior management teams and using expert knowledge, contribute on and participate in business and workforce restructuring and planning, operational issues, and strategic planning activities.
- Direct, assess, and oversee the I&O business and operations staff, including oversight of recruiting, hiring, training, performance appraisals, ranking, salary and implementation of office technology systems and procedures.
- Manage and administer the performance management, ranking, and salary activities for the directorate.
- Analyze and interpret human resources requirements/guidance and determine course of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
- Oversee administrative budget and forecast staffing levels to ensure appropriate support of mission activities.
- Perform other duties as assigned.
Additional job responsibilities at the A01.5 level
- Administer a variety of internal committees and/or meetings to ensure timely information dissemination on personnel-related policies and issues. Represent the Principal Directorate on institutional committees and working groups.
- Provide strategic and tactical execution regarding administrative operational issues and synthesize multi-faceted and complex issues and challenges into short and long-term measurable goals, metrics, and deliverables.
- Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
- Bachelor’s Degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
- Extensive supervisory experience with demonstrated leadership and teambuilding skills to effectively build and manage an effective business and operations support team.
- Advanced interpersonal, verbal, and written communication skills to explain, negotiate, persuade, and lead staff and management through conflict resolution in order to obtain consent action on complex personnel and business operations actions, achieving desirable outcomes.
- Experience interpreting and applying a wide variety of personnel policies and procedures with broad knowledge of recruiting, hiring, performance management, and staff relations practices and an understanding of HR compliance requirements for hiring FLSA, ADA, EEO, etc.
- Advanced administrative and organizational skills, including attention to detail, flexibility, and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines; ability to work effectively with short deadlines and frequent interruptions.
- Experience leading and supervising business, operational and/or organizational activities; experience managing a diverse group of non-exempt and exempt staff.
- Advanced analytical and problem-solving skills with the ability to independently anticipate, identify, and resolve complex issues effectively.
- Experience working effectively on a variety of institutional and/or organizational projects and resolving organizational issues.
Additional qualifications at the A01.5 level
- Experience overseeing internal and external audits, assessments, action items, or high-level inquiries.
- Experience leading and overseeing a variety of cross-organizational and/or integrated projects.
Qualifications We Desire
- Experience or understanding working with Unions, negotiations, and collective bargaining agreements.
- Knowledge of LLNL operations and DOE or similar agency requirements.
Why Lawrence Livermore National Laboratory?
- Included in 2021 Best Places to Work by Glassdoor!
- Work for a premier innovative national Laboratory
- Comprehensive Benefits Package
- Flexible schedules (*depending on project needs)
- Collaborative, creative, inclusive, and fun team environment
Learn more about our company, selection process, position types and security clearances by visiting our Career site.
LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory. Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement). If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. An L or Q clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted. For additional information please see DOE Order 472.2.
Equal Employment Opportunity
LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.