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Physical & Life Sciences Directorate Administrator - Active Security Clearance Required

Mid-Senior Level | Full-time
Administrative | livermore, CA | 09/09/2021

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.

Job Description

We have an opening for a Physical & Life Sciences Directorate Administrator to oversee business and personnel operations in the Physical and Life Sciences (PLS) Directorate. You will be a key member of the PLS Directorate’s senior management team, functioning as the administrative business leader for all aspects of the organization’s administrative management. You will participate in all aspects of business and workforce planning, operational issues, and strategic planning activities, and will interact with high-level staff within the PLS Directorate, the Laboratory, and external contacts. This position will be in the Physical and Life Sciences (PLS) Associate Director’s Office.

In this role you will:

  • Direct and oversee PLS’ business operations and personnel management functions to achieve long-range directorate/programmatic goals through interactions with high-level personnel both internally and externally.
  • Develop and implement administrative, operational, and institutional policies, procedures, methods, and practices in support of Laboratory-wide initiatives; assess administrative needs, develop, and implement procedures, methods, and practices at the Principal Directorate level.
  • Serve as a member of the PLS Principal Directorate senior management team and participate in business and workforce planning, operational issues, and strategic planning activities.
  • Serve as the Directorate’s Laboratory Administrative Council (LAC) representative and represent PLS on other institutional business and administrative committees; influence administrative, operational, and institutional policies, procedures, methods, and practices in support of Laboratory-wide initiatives; assess administrative needs and develop and implement procedures, methods, and practices at the directorate level.
  • Direct and oversee the PLS business and operations staff, including oversight of recruiting, hiring, training, performance appraisals, ranking, salary and implementation of office technology systems and procedures.
  • Manage and administer PLS' performance management, ranking, and salary activities.
  • Analyze and interpret human resources requirements/guidance and determine course of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
  • Manage administrative budget; forecast staffing levels to ensure appropriate support of mission activities.
  • Administer a variety of internal committees and/or activities to ensure timely information dissemination on personnel-related policies and issues. Represent PLS on institutional committees and working groups.
  • Perform other duties as assigned.

Qualifications

  • This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret Clearance issued by another U.S. government agency at the time of hire.
  • Bachelor’s degree in management or related field, or equivalent combination of extensive experience and education in a related business, operational, and/or organizational area.
  • Extensive supervisor/manager experience with demonstrated leadership, teambuilding, and relationship-building skills to effectively create, manage, and enhance an effective and collaborative administrative, business, and operations team.
  • Extensive interpersonal, verbal, and written communication skills to explain, negotiate, persuade, and lead staff and management through conflict resolution in order to obtain consent action on complex personnel and business operations actions, achieving desirable outcomes.
  • Experience interpreting and applying a wide variety of personnel policies and procedures with broad knowledge of recruiting, hiring, performance management, and staff relations practices and an understanding of HR compliance requirements for hiring FLSA, ADA, EEO, etc.
  • Advanced administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Demonstrated ability to work effectively with short deadlines and frequent interruptions.
  • Experience leading and supervising business, operational and/or organizational activities. Experience managing a diverse group of non-exempt and exempt staff.
  • Advanced analytical and problem-solving skills with the ability to independently anticipate, identify, and resolve complex issues effectively.
  • Experience working effectively on a variety of institutional and/or organizational projects and resolving organizational issues.

Additional Information

Why Lawrence Livermore National Laboratory?

  • Included in 2021 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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