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Business Operations Specialist - Active Clearance Required

Mid-Senior Level | Full-time
Business Operations | mercury, NV | 08/02/2021

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Job Description

We have an opening for a Business Operations Specialist to work at the Joint Laboratory Office-Nevada (JLON) located in Nevada. The position will perform a full range of advanced, diverse, and sensitive administrative duties. The position will support the managers, Laboratory personnel, and visitors at the Nevada Support Facility (NSF), as well as the Nevada National Security Site (NNSS). This position is in the Weapons and Complex Integration (WCI) Principal Directorate.

In this role you will

  • Oversee daily administrative matters for managers within a complex computing environment, working work with JLON Management team, groups of scientists, engineers, and technicians across Lawrence Livermore National Laboratory (LLNL), Los Alamos National Laboratory (LANL), Mission Support and Test Services, LLC (MSTS), and National Nuclear Security Administration (NNSA).

  • Provide a high level of executive support to the JLON management team: Maintain multiple managers’ schedules and calendars in Outlook and SharePoint sites to include scheduling conference rooms, complex meetings, travel, preparing expense and financial reports, and maintaining office supplies and equipment.

  • Plan and execute a variety of workforce, operational, and organizational requirements, and activities for JLON.

  • Extract, compile, and utilize data to prepare organizational charts, tables, graphs, and PowerPoint presentations on behalf of management.

  • Compile, coordinate, proof, format, edit, and finalize a variety of documents and email messages frequently on own initiative that may be sensitive, including, but not limited to correspondence, itineraries, reports, presentations, complex forms, and budget spreadsheets.

  • Manage incoming and outgoing hard copy and electronic records and filing systems directly related to management policies, and general business operations, in compliance with organizational, company, and NNSA regulations, and handle, ship, and receive classified matter; serve as a Crypto User.

  • Perform other duties as assigned.


  • This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.

  • Experience coordinating work activities and multi-faceted internal processes within functional area.

  • Experience participating in business, operational, and/or organizational activities.

  • Knowledge of industry practices with the ability to apply analytical and research skills and to resolve issues. Ability to develop reports for strategic decision making.

  • Advanced administrative skills, including highly accurate keyboarding, editing, and use of grammar and proofreading skills. Demonstrated competency with personal computers and associated software (MS Office: including Word, Excel, PowerPoint, and Outlook).

  • Advanced experience managing multiple senior level management calendars with conflicting priorities, determining, and communicating schedule changes throughout the day on own initiative.

  • Demonstrated advanced written and verbal communication skills with the ability to effectively explain, present, direct, negotiate, influence, and train others.

  • Demonstrated interpersonal skills to effectively interact and represent senior management with all levels of management, both internal and external to the Laboratory to handle sensitive and confidential issues with tact, discretion, and mature judgment. Ability to effectively work independently in a multidisciplinary team environment.

  • Advanced organizational skills, attention to detail, accuracy, flexibility, ability to prioritize multiple and complex tasks, and ability to work effectively in a demanding environment under time constraints to meet short deadlines with frequent interruptions. Experience working on organizational projects and ability to understand, interpret, and apply related policies and procedures.

Desired Qualifications

  • BS Degree in Business, English, or related field.

  • Experience working with classified documents, and the ability to be qualified in Classified Matter Protection and Control (CMPC) and serve as a Classified Administrative Specialist (CAS). Knowledge of DOE/NNSA guidelines for classified document handling procedures and computer security procedures.

  • Knowledge and understanding of WCI and Laboratory’s policies and procedures.

Additional Information

Why Lawrence Livermore National Laboratory?

  • Included in 2021 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site

Security Clearance

LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory.  Some positions will require a DOE L or Q clearance (please reference Security Clearance requirement above).  If you are selected and a clearance is required, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing.  An L or Q clearance requires U.S. citizenship.  For additional information please see DOE Order 472.2.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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