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Administrative Specialist, Office of General Counsel

Entry Level | Full-time
Administrative | livermore, CA | 07/21/2021

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Job Description

We have an opening for an Administrative Specialist for the Office of General Counsel. You will perform a full range of administrative assignments in a dynamic and fast-paced environment in support of the Directors Office.

In this role, you will

  • Represent management and serve as a resource in daily routine matters, represent the Office of General Counsel (OGC).
  • Independently schedule appointments and maintain calendars/conference rooms and monitor staff training compliance in LTRAIN.
  • Establish and maintain databases, spreadsheets and tracking/filing systems.
  • Arrange local and domestic travel.
  • Assist patent assistants and/or general law paralegal with projects and duties as assigned.
  • Process Copyright Registrations and Fee Payments.
  • Screen telephone calls, independently answer inquiries, make appropriate referrals, follow through on requests, review, prioritize and disseminate incoming mail.
  • Coordinate external visits, including verification of security clearances, preparation of agenda, badging, and information dissemination.
  • Property coordinator for OGC.
  • Facility point of contact for OGC.
  • Perform other duties as assigned.

 

Qualifications

  • Ability to obtain and maintain a US DOE Q-level security clearance which requires U.S. Citizenship. 
  • Administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.
  • Effective organizational skills, attention to detail, accuracy and follow through.
  • Experience arranging domestic travel.
  • Intermediate computer skills and experience with the Microsoft Office Suite, Entrust, Adobe Acrobat, SharePoint and the ability to learn new software quickly.
  • Effective communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion.
  • Problem-solving and decision-making skills necessary to identify and make recommendations for administrative issues.
  • Experience working effectively as a team member.

Additional Information

Why Lawrence Livermore National Laboratory?

  • Included in 2021 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site

Security Clearance

LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory.  Some positions will require a DOE L or Q clearance (please reference Security Clearance requirement above).  If you are selected and a clearance is required, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing.  An L or Q clearance requires U.S. citizenship.  For additional information please see DOE Order 472.2.

Pre-Employment Drug Test

External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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