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Operations, Policy & Oversight Group Leader

Mid-Senior Level | Full-time
Supply Chain | livermore, CA | 06/15/2021

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.

Job Description

We have an opening for a Supply Chain Management (SCM) Group Leader. You will provide leadership, direction and oversight to a multi-disciplinary Subcontract Support Group performing a wide array of pre-award pricing strategies, and post-award procurement contract administration activities, to include, proposal analysis, financial responsibility analysis, invoicing review of compliance with subcontract terms and conditions, blanket agreement pricing verification and closeouts.  The functions of this group, while disparate, are highly interdependent; therefore prompting a consolidation of the Subcontract Administration Support Section and the Cost/Price Analyst function to reflect this dependency and to provide comprehensive leadership and oversight in an optimized environment.

In this role you will:

  • Provide leadership, supervision, and oversight of the Subcontract Support Group (SSG), including assigning, reviewing and assessing work performed, ensuring accuracy of work products, training, mentoring, evaluating performance, and implementing corrective and disciplinary actions. 
  • Optimize subcontract support systems and processes, within SSG and other SCM functions, to provide innovative and creative solutions and procurement strategies to negotiation and highly complex administrative problems with little or no known precedent or diverse situations.
  • Provide expert-level pre- and post-award strategic advice and high-level programmatic direction on complex subcontract administration and support activities to contract analysts including proposal evaluation, source selection, negotiations, file documentation, complex subcontract administration, and subcontract closeout; performs self-assessment reviews of subcontracts awarded by direct reports to ensure compliance with all policies and procedures
  • Establish, maintain, ensure, and implement cost-effective business practices that are in compliance with applicable Department of Energy (DOE)/National Nuclear Security Agency (NNSA),  federal and state regulations, policies, procedures, and regulations, including Procurement Standard Practices, Federal Acquisition Regulations (FAR), and applicable Desk Guides. 
  • As a key strategic decision maker and leader, partner with senior managers across the Laboratory to develop a broad range of procurement planning and acquisition strategies, and sourcing activities.
  • Interact, establish and maintain collaborative relationships with cross-functional and diverse organizations to include the Chief Financial Officer, Independent Audit and Ethics, Office of General Counsel, Asset Management, Program Representatives, including internal and external customers, local agencies, stakeholders, and senior managers to support and meet mutual Laboratory goals. 
  • Collaborate with a current SSG Subject Matter Expert in the following areas: invoice and closeout processes, training, compliance with subcontract terms and conditions and working with cross-functional areas.
  • Perform other duties as assigned.

Qualifications

  • Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
  • Bachelor’s degree in Business Administration or related field, or equivalent combination of education and extensive related experience.
  • Significant leadership skills and project management experience. Supervisory experience and/or extensive experience assessing performance, providing feedback, training, and mentoring procurement professionals.
  • Ability to operate with significant latitude when determining objectives, goals, and work assignments.
  • Expert knowledge of and extensive experience evaluating and analyzing highly complex procurement scenarios, providing input and recommendations, and making significantly complex business decisions regarding guidelines, policies, procedures, and direction or operation of program or project parameters under conditions of uncertainty.
  • Extensive experience reviewing pricing in contracts and/or agreements, analyzing adequacy of accounting systems and timekeeping systems for performance under government contract, determining financial responsibility, and providing input during contract formation related to invoicing and cost allowability.
  • Experience reviewing invoiced and incurred costs for allowability in accordance with terms and conditions of subcontracts and government regulations, as well as determining allowable costs and completion of closeout activities. 
  • Expertise, knowledge and understanding of procurement techniques, methods, and business and contract law, including Government Acquisition Regulations, such as Federal Acquisition Regulations (FAR), and/or Department of Energy Acquisition Regulations (DEAR),Generally Accepted Accounting Principles (GAAP), Generally Accepted Government Auditing Standards (GAGAS), and Cost Accounting Standards (CAS).
  • Extensive negotiation, verbal and written communication skills with ability to write clear, concise and persuasive correspondence documenting facts and analysis, and ability to explain complex technical problems and contractual decisions, including strong interpersonal skills necessary to interact with employees, customers, and management at all levels.

Qualifications We Desire:

  • Working knowledge of best practices associated with invoicing and closeout requirements in a government regulatory environment.

Additional Information

Why Lawrence Livermore National Laboratory?

  • Included in 2021 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site

Security Clearance

LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory. Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement). If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. An L or Q clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted. For additional information please see DOE Order 472.2.

Pre-Employment Drug Test

External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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