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Program Enablement Administrator - Active Clearance Required

Mid-Senior Level | Full-time
Business Operations | livermore, CA | 05/06/2021

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Job Description

We have an opening for a Program Enablement Administrator.  You will be a key member of the Weapons and Complex Integration (WCI) Deputy Principal Associate Director for Program Enablement’s team and perform as the business operations leader for various aspects of the administrative business: leading, developing, and implementing internal administrative systems and procedures, and directing and overseeing all management aspects of the operations large administrative support personnel. This position is within the Weapons and Complex Integration (WCI) Directorate.

In this role you will 

  • Responsible for the management of the day-to-day administrative and strategic functions within the Program Enablement area of the WCI PAD. Manage workforce and ensure compliance with requirements, policies, and procedures.
  • Manage an administrative leadership team consisting of exempt and non-exempt employees; oversee and advise on a broad range of functions, including staffing levels, recruiting and hiring, corrective actions, employee relations, and administration of the performance management, salary, ranking and compensation activities.
  • Partner with the Principal Associate Directorate Administrator and the Deputy PAD for Program Enablement including workforce development, long-range personnel management, administrative and strategic planning to establish and ensure WCI and the Laboratory’s missions, goals and work activities are met.
  • Lead, assess, develop and implement courses of action related to business and/or organizational strategies, practices, initiatives, requirements, and deliverables.
  • Analyze and interpret HR requirements and determine and pursue courses of action to obtain results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
  • Develop and implement plans to promote culture, diversity, equity, and inclusion.
  • Manage budget and determine appropriate staffing levels to provide attainable administrative, IT, and service support as needed. Responsible for the WCI awards and recognition program and non-reimbursable budgets.
  • Perform other duties as assigned.

Qualifications

  • This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
  • Bachelor’s Degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
  • Significant experience in administrative line management of personnel functions for a large, diverse organization, interpreting and applying a wide variety of personnel policies and procedures to complex situations with in-depth knowledge and understanding of recruiting, hiring, performance management, staff relations practices, and HR compliance requirements (e.g., FLSA, ADA, EEO).
  • Extensive supervisory experience with leadership and teambuilding skills to effectively build, lead, and manage an effective business and operations support team.
  • Significant analytical, research, and complex-problem-solving skills to independently and successfully resolve unique and highly complex problems. Extensive experience participating in strategic planning activities.
  • Experience working on a variety of institutional or cross-organizational activities and projects.
  • Significant experience managing budgets and staffing levels.
  • Experience managing a diverse group of non-exempt and exempt staff and directing performance and salary management.
  • Experience using LLNL administrative systems including: L-Hire, HR Personnel Database, LTRAIN, LITE, and other relevant administrative systems.
  • Significant knowledge of and experience interpreting complex regulatory requirements, relevant state and federal laws, and standard policies and procedures.
  • Significant experience, knowledge and understanding of HR principles, practices and processes.
  • Advanced interpersonal, verbal and written communication skills to diplomatically explain, negotiate, persuade and lead staff and management through conflict resolution in order to obtain consensus on complex personnel and administrative actions.

Qualifications We Desire

  • Experience working in a classified environment and managing classified documents.
  • Experience in developing complex Excel workbooks and in using Excel’s graphical and analytical tools.

Additional Information

Why Lawrence Livermore National Laboratory?

  • Included in 2021 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site

Security Clearance

LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory.  Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement).  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing.  An L or Q clearance requires U.S. citizenship.  If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.  For additional information please see DOE Order 472.2.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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