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Engineering Directorate Administrator - Active Clearance Required

Mid-Senior Level | Full-time
Business Operations | livermore, CA | 03/04/2021

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.

Job Description

We have an opening for a Directorate Administrator. The Engineering Directorate’s work is an integral part of LLNL’s research and development programs, underpinning their success.  You will be a key member of the Engineering Directorate’s senior management team, functioning as the administrative business leader for all aspects of the organization’s administrative management. You will participate in all aspects of business and workforce planning, operational issues, and strategic planning activities, and will interact with high-level staff within the Engineering Directorate, the Laboratory, and external contacts on behalf of the Associate Director and staff. This position will be in the Engineering Associate Director’s Office.

In this role you will:

  • Serve as a member of the Directorate leadership team and participate in all aspects of business and workforce/talent management planning, succession planning, operational issues, and strategic planning activities.
  • Build strong partnerships across Engineering and laboratory administrative and support organizations to coordinate and respond to various institutional administrative requests.
  • Serve as the Directorate’s Laboratory Administrative Council (LAC) representative and represent Engineering on other institutional business and administrative committees; influence administrative, operational, and institutional policies, procedures, methods, and practices in support of Laboratory-wide initiatives; assess administrative needs and develop and implement procedures, methods, and practices at the directorate level.
  • Direct and oversee Engineering administrative staff, including oversight of recruiting, hiring, training, career development, performance appraisals, ranking, salary, and implementation of office technology systems and procedures.
  • Interpret, influence, refine, develop, and execute administrative, operational, and institutional policies, procedures, administrative needs and analyze, develop and implement procedures, methods and practices at the Directorate and organizational levels needed that are in alignment with operational missions and initiatives for customers and stakeholders.
  • Provide strategic and tactical execution regarding administrative operational issues and synthesize multi-faceted and complex issues and challenges into short and long-term measurable goals, metrics, and deliverables.
  • Represent the Engineering Directorate on various Laboratory committees, initiatives, or projects and lead a variety of internal committees, initiatives, projects, and/or meetings to ensure timely dissemination of administrative, operational, and staff relations information; oversee a variety of Engineering activities, including employee recognition/awards, diversity/equity/inclusion programs, training/development coordination, and safety/return to work programs.
  • Manage and administer the administrative performance management, ranking, and salary management process for the directorate. Serve as the Directorate’s Salary Coordinator; act as resource to Directorate personnel on matters related to salary administration and the annual Compensation Increase Program (CIP); manage the Directorate annual CIP budget.
  • Responsible for the general oversight of administrative staff and personal commitment to the goals of Integrated Safety Management, Integrated Safeguards and Security Management, compliance with all Environmental Safety Heath & Quality regulations, assurance/compliance, best business practices, diversity, equity & inclusion, and equal opportunity.
  • Perform other duties as assigned.

Qualifications

  • This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
  • Bachelor’s degree in management or related field, or equivalent combination of extensive experience and education in a related business, operational, and/or organizational area.
  • Extensive supervisor/manager experience with demonstrated leadership, teambuilding, and relationship-building skills to effectively create, manage, and enhance an effective administrative and operations team.
  • Collective and comprehensive knowledge of human resources, finance and operational practices, processes, and protocols including extensive experience interpreting and implementing personnel policies and procedures, regulations, and state and federal laws.
  • Proven experience managing staffing levels including strategic workforce planning, talent assessment, development, and succession planning/knowledge transfer.
  • Ability to work and perform effectively in both a team environment and as an individual contributor.  Extensive experience initiating, building, and enhancing relationships and partnerships within broad scope and across organizational levels with critical customers and partners.
  • Experience guiding and implementing administrative strategic goals for the administrative and operational staff—ability to set standards/metrics, define mission/vision statements, values, and expectations.
  • Advanced analytical and problem-solving skills to independently and successfully resolve unique, broad-based, and highly complex problems; extensive experience using creative thinking, sound judgment, and decision-making skills.
  • Experience working on and/or leading a variety of cross-functional/organization projects and resolving multi-faceted and complex organizational-wide issues.
  • Expert communication, facilitation, collaboration, and problem-solving skills necessary to explain, negotiate, persuade, and lead staff and management through various situations, matters, and change to achieve desirable outcomes and performance in a large, complex, and diverse organization.

Qualifications We Desire

  • Experience using LLNL administrative systems including SmartRecruiters (Recruiting), LAPIS (HR Database), LTRAIN (Training), LITE (Timekeeping), supplemental labor requests and other relevant systems or equivalent databases.
  • Advanced degree and/or professional certification.
  • Advanced knowledge and experience in developing complex data analysis practices including use of Excel spreadsheets, using, and applying Excel’s graphical and analytical tools.
  • Experience working in science/technology/security mission organizations or mission support organizations.

Additional Information

Why Lawrence Livermore National Laboratory?

  • Included in 2021 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site

Security Clearance

LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory. Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement). If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. An L or Q clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted. For additional information please see DOE Order 472.2.

Pre-Employment Drug Test

External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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