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Business Administrative Specialist- NIF&PS PAD

Entry Level | Full-time
Administrative | livermore, CA | 03/04/2021

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Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.

Job Description

We have an opening for a Business Specialist to work in a dynamic and fast-paced environment.  You will be a member of the Principal Associate Directorate (PAD) administrative team.  This position is in the National Ignition Facility and Photon Sciences (NIF&PS) PAD.

In this role, you will

  • Assess administrative requirements and deliverables for the Deputy Principal Associate Director (DPAD) for Operations, NIF Director and DPAD for Programs.
  • Plan, execute, and provide oversight on a variety of high level administrative, operational, and organizational requirements and activities for the NIF&PS PAD office.
  • Independently set priorities when committing manager’s time; develop solutions for complex and often confidential and/or sensitive scheduling issues.
  • Research, analyze, interpret, prepare, and assemble information and data from multiple and diverse sources for senior-level individuals, both internal and external to the Laboratory.
  • Independently collect, review, and finalize a variety of sensitive documentation for adherence to policy and to ensure consistency.
  • Research, analyze, establish, and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
  • Represent the DPAD in daily administrative matters, clarifying, coordinating, communicating, and disseminating information on their behalf.
  • Independently assess, interpret, identify solutions, and ensure resolution of tasks and inquiries using knowledge of the area supported; determine and execute appropriate administrative process.
  • Perform other duties as assigned.

Qualifications

 

  • This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
  • Experience coordinating administrative and operational work activities and multi-faceted internal processes for the work unit and/or functional area.
  • Experience participating in business, operational and/or organizational activities.
  • Experience working on organizational projects with the ability to understand customer needs and interpret and apply relevant policies and procedures; effective leadership and team-building skills.
  • Understanding of basic principles of personnel administration, policies, and procedures and of human resources compliance requirements.
  • Effective analytical, problem solving and decision-making skills necessary to independently advise, resolve, recommend, and approve appropriate actions to implement solutions.
  • Effective interpersonal skills with the shown ability to handle sensitive and confidential issues with tact, discretion, and mature judgment; ability to effectively deal with difficult situations and personnel.
  • Strong written and verbal communication skills; advanced organizational skills, attention to detail, accuracy, and follow through.
  • Advanced knowledge of computers and associated software including MS Office applications; experience creating and maintaining complex Excel spreadsheets.

Qualifications We Desire

  • Experience with LHIRE, LAPIS, and other LLNL administrative software and platforms.
  • Experience working in a classified environment.

Additional Information

Why Lawrence Livermore National Laboratory?

  • Included in 2021 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site

Security Clearance

LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory.  Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement).  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing.  An L or Q clearance requires U.S. citizenship.  If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.  For additional information please see DOE Order 472.2.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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