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Center for Global Security Research Administrator
Administrative | livermore, CA | 01/18/2021
Job Code: A01.2 Business Operations Spec 2
Organization: Office of the Director
Position Type: Career Indefinite
Security Clearance: Active DOE Q clearance (or active Top Secret clearance)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: A job-related pre-placement medical examination may be required
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.
We have an opening for an Administrator to lead the administrative functions of the Center for Global Security Research (CGSR) within the National Security Policy & Research Organization of the Director’s Office. The CGSR Administrator will report to the Director’s Office PAD Administrator. Working independently, the selected candidate will be responsible for the organization and execution of CGSR domestic and international seminars, workshops and conferences where participants are high level members of the U.S. and foreign governments.
In this role you will:
- Work with CGSR senior planning staff as administrative lead participate in planning and responsible for execution of conference logistics, including preparing agendas, contacting invited speakers and conference attendees for high level workshops/conferences whose participants are high level members of the U.S. and foreign governments. Adhere to DOE, UC, and LLNL policies.
- Serve as the lead for all administrative matters; plan, execute, and/or oversee operational and organizational requirements and activities including hires, postings, manpower, ranking, performance appraisal processes
- Develop methods for successfully meeting CGSR deliverables, supervision of admin team, overseeing scholar and postdoc hires,
- Represent the program with daily interactions to senior management/executives, internal and external to the Laboratory in order to achieve on-going collaborations for critical mission focused projects, including entities of the United States government, international affairs institutions, and foreign dignitaries.
- Independently research, gather, analyze and disseminate information on behalf of the program; prepare and exchange administrative material with collaborators, visitors, presenters, and consultants, including correspondence, classified and unclassified presentations, reports, clearance transfers, and agendas.
- Oversee the coordination of seminars and workshops encompassing all necessary administrative and security logistics; oversee extensive and involved travel arrangements that may involve complex international travel.
- Lead projects; assess, set, and establish protocol and procedures to ensure compliance with governing safeguards and security policies.
- Solve complex problems, develop and implement new techniques and procedures, interpret policy, formulate recommendations and establish procedures.
- Collect, validate, interpret and analyze business and/or organizational planning data in support of strategic and/or workforce planning activities and establish and maintain complex databases, spreadsheets, and tracking systems to ensure action items are completed.
- Manage the CGSR Non-Reimbursable (NR) budget.
- Perform other duties as assigned.
- Experience planning simple to complex highly visible, multi-faceted events.
- Experience in personnel supervision, evaluation of performance, mentoring and coaching.
- Experience representing management to diverse internal and external contacts, communicating manager’s direction.
- Experience interacting with all levels of personnel internal and external to the Laboratory exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and demonstrated effective communication skills necessary to effectively explain, present, direct, negotiate and influence others.
- Experience participating in and leading business, operational and/or organizational activities including summer scholar and post doc programs.
- Advanced problem solving and decision-making skills to independently resolve unexpected and unusual problems.
- Ability to quickly acquire knowledge on how to navigate complex organizations and determine how to work within the system to accomplish goals. This refers to LLNL, state, local, federal and foreign governments relating to procurement, clearances, and accounting issues relating to sensitive issues.
- Familiarity with foreign cultures and protocols and the interface required between foreign nationals, foreign governments, and U.S./Laboratory operations and representatives.
- Advanced knowledge of personal computers and associated software including MS Office applications and experience developing complex reports for use in
Qualifications We Desire
- Knowledge of LLNL and/or DOE consultant policies. administrative policies and procedures, with particular emphasis on conference contracting.
- Knowledge of LLNL and/or DOE consultant policies. Administrative policies and procedures, with particular emphasis on conference contracting.
- Experience of business, operations and organization of CGSR; knowledge of external organizations related to CGSR .
Why Lawrence Livermore National Laboratory?
- Included in 2020 Best Places to Work by Glassdoor!
- Work for a premier innovative national Laboratory
- Comprehensive Benefits Package
- Flexible schedules (*depending on project needs)
- Collaborative, creative, inclusive, and fun team environment
Learn more about our company, selection process, position types and security clearances by visiting our Career site.
LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory. Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement). If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. An L or Q clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted. For additional information please see DOE Order 472.2.
Equal Employment Opportunity
LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form.
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